Criminal Defense Practice Grants & Contracts Coordinator

Job Type

Full Time



Start Date


Application Deadline



Headquarters: 199 Water Street
New York
United States


The Legal Aid Society has an opening for a Grants and Contracts Coordinator to assist in the Criminal Defense Practice's operations.


* Coordinate preparation of and prepare narrative reports and proposals to government funders and large contracts

* Coordinate the collection of expenditure reports from partner agencies on select government and private grants on a periodic basis for submission to the Finance Department staff to support vouchering efforts

* Help prepare grant proposals and necessary supporting documentation, including working with Finance to develop proposed budgets, for submission to government agencies funding the work of the Criminal Defense Practice

* Maintain calendar of funding deadlines, including proposals and reports

* Act in coordination with Criminal Defense Practice Attorney-in-Charge, program leaders, and other managers as liaison between the Practice and current/potential funders 

* Provides trainings as needed on use of scanners and equipment/software

* Responsible for detailed planning & status of projects as they arise


* Provides day-to-day support for all Criminal Defense Practice operations

* Provides operational support for the Criminal Defense Practice hiring process 

* Collect, prepare, and report data for government agencies and bill large contracts

* Coordinate recruitment efforts through job postings and offer letters

* Handle highly confidential and valuable information and materials

* Perform all other duties as assigned by the Practice Administrator and Attorney-in-Charge

* Manage vendor accounts, and review and process invoices 

* Other duties as assigned

Posting End Date-11:59 pm EST

Jul 16, 2018


Manhattan - Legal Aid Society Headquarters


* Bachelor's degree

* Knowledge of contracts and fundraising

* Expert knowledge in spreadsheets and databases

* Excellent writing, editing, and oral communications skills

* Excellent interpersonal skills

* Excellent ability to meet deadlines and work under pressure

* Excellent attention to detail and organizational skills

* Ability to maintain strict confidentiality

* Some knowledge of the Criminal legal system 

* Highly proficient with MS Office, especially Excel

* Familiarity with, or ability to quickly learn, Law Manager or similar operating systems

* Must be able to work independently and initiate, design, and implement new procedures

* Ability to respond quickly and calmly in emergencies and problem situations is essential

* NYS Notary Public or willing to become one

Only PDF documents will be accepted. If your document is not a PDF, your application will not be processed. Applications submitted without all the required materials will not be processed.


The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

The Legal Aid Society is an Equal Opportunity Employer -- women, people of color, members of the LGBTQ+ communities, veterans, and people with disabilities are encouraged to apply.

For technical difficulties or questions regarding this posting, please email



Level of Language Proficiency


Professional Level

None specified

Minimum Education Required

No requirement