Search

Job

Administrative & Document Specialist

Posted by
New
|
Published 21 days ago

Edits, proofreads, researches, formats and prepares technical documents from start to finish; materials include national minutes and guidelines, correspondence, agreements, resolutions, manuals, etc.; researches material for special projects and prepares written reports/summaries of research findings; composes related correspondence; provides related administrative support services to both the Commissioners Conference Department and the internal and external Salvation Army clientele. 

Combines Word, Adobe PDFs, Excel, graphs, PowerPoint, Web-based links etc., into cohesive contents. Prepares and maintains the files/records of all minutes from national groups, and related materials. Develops and maintains electronic and manual files on a variety of correspondence, records, reports, templates, and documents; utilizing the bring-up filing system.

Updates the Commissioners’ Conference Minutes Guidebook and Minutes Orientation presentation which instructs national groups on how to write meeting minutes, national policies and procedures and other technical documents. With the Commissioners Conference Operations Manager, provides brief orientation sessions on general protocols for writing such materials.

Researches, complies, interprets, and summarizes information for various reports and special projects; researches files, records, etc., to resolve problems and/or correct documented information.

Communicates with Salvation Army personnel to ensure receipt of all necessary information for the proper processing of minutes, correspondence, agreements, resolutions, manuals, etc. Responds to in-person, video conference or telephone requests/inquiries about the Commissioners’ Conference process and its documents from both internal and external Salvation Army clients.

Education and Experience:

Bachelor’s degree or at least seven years’ experience of performing a variety of progressively responsible administrative and technical support, administrative support and training in and office environment.

Excellent editing, proofreading and technical writing skills. Professional business communication acumen, both oral and written. Knowledge of effective and efficient record keeping practices and procedures. 

Experience with database management and research skills both with files and on the internet.

Excellent interpersonal relations skills.

Ability to teach and train in a clear, effective and inclusive manner. Ability to operate various general office equipment to include telephone, computer, scanner, smart copier, video conference equipment and calculator.

Knowledge of electronic messaging, Excel, Adobe Acrobat, MS Office Suite.

License

May require a valid state driver’s license.

Edits, proofreads, researches, formats and prepares technical documents from start to finish; materials include national minutes and guidelines, correspondence, agreements, resolutions, manuals, etc.; researches material for special…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 23, 2022
  • Application Deadline
    May 22, 2022
  • Education
    4-Year Degree Required

Benefits

Benefits after 90 days. Free underground parking and lunches offered.

Benefits after 90 days. Free underground parking and lunches offered.

Level of Language Proficiency

Highly proficient in the English language.

Highly proficient in the English language.

Location

On-site
615 Slaters Lane, Alexandria, VA 22314, United States

How to Apply

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters Lane Alexandria, VA 22314, Attn: HR Office.

Submit your cover letter and resume by secure fax to (703) 684-3478, e-mail to usn.recruit@usn.salvationarmy.org with the job title in the subject line, or send via US Mail to 615 Slaters…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.