Assistant Director for University Events and Programs

Job Type

Full Time

Published

08/23/2018

Address

622 West 113th Street
MC4520 7th Floor
New York
NY
10025
United States

Description

Reporting to the Director for University Events and Programs, the Assistant Director for University Events and Programs will support initiatives established as part of Columbia University’s comprehensive event, and alumni outreach program.

The Assistant Director is also responsible for supporting the UEP team on the execution of day-to-day operations including initiatives established as a part of Columbia University’s Alumni Relations programs, including our capital campaign efforts. The Assistant Director will also aid in making recommendations for improving event processes and procedures in order to enhance and improve workflow, collaboration, and communication within Alumni Relations and throughout the Office of Alumni and Development (OAD). The Assistant Director will collaborate with and provide support to the team through planning, managing, and executing a variety of events and programs for all partners including the Columbia Alumni Association (CAA) events and initiatives.

Job Responsibilities:

  • Supports the Executive Director and Director and plans, organizes and executes a variety of Events and Programs; supports School-Based and development partners.
  • The Assistant Director plans events related to the CAA.
  • Develops registration pages, creates and manages RSVP lists, analyzes metrics and data at the conclusion of events.
  • Responsible for maintaining event data in Athena including entering and updating pertinent event related data and also creates and analyzes event data related reports.
  • Oversees monthly reporting, including ROI and cost savings approaches on all events.
  • Works closely with the other UEP, regional and School-Based staff on targeted CAA events and collaborative programs with our School-Based partners; including working and supporting internal and development initiatives.
  • Assists with collaboration and brainstorming for event planning meetings.
  • Develops and supports group initiatives with our alumni relations and development/stewardship partners.
  • Develops and maintains event tools which outline best practices to be used in event consultations with our internal and external partners.
  • Serve as a liaison to CAA alumni leaders and volunteers on the recent alumni and student relations committee as well as partners with other committees and projects as assigned.
  • Provides event management support for key internal partners and assists and/or manages targeted projects and programming for our School-Based partners.
  • Responsible for helping to implement and support the strategic plans set forth by the Senior Leadership Team for Alumni Relations and CAA.
  • Prepares various types of communications and survey packages related to assigned events.
  • Supports the Executive Director’s mission for the unit, aids in implementation for event logistics, and provides event management support to all development and alumni relations colleagues.
  • Oversees a portfolio of a minimum of 20 events as an Event Lead for the unit during the fiscal year and will also be expected to co-lead on others signature programs and events. This will include assisting with events assigned to other team members, including event consulting for certain targeted development and alumni partners.
  • Additional duties and responsibilities as assigned.


Position Qualifications

Bachelor’s Degree and/or its equivalent is required. A minimum of two (2) year’s event planning, or related experience required. Computer efficiency in Microsoft Office required. Prior supervisory experience event management experience preferred. Demonstrated ability to coordinate, plan and execute a variety of events targeting a vast and diverse audience. Proficiency in MS Office and in event management tools including CVENT, Eventbrite, and/or similar systems preferred.

·  Demonstrated ability to work in a high pressure, fast-paced, and time-sensitive environment.

·  Have demonstrated excellence in a variety of competencies including: project management, teamwork, analytical thinking, and client/customer awareness and service.

·  The ability to perform in an ever-changing environment, fast-paced, high intensity environment

·  Possess the ability to be flexible, nimble, and prioritize, and manage multiple projects.

·  Possess excellent analytical, organizational, interpersonal, oral, and written communication skills.

·  Possess a high-level of attention to detail and active listening skills.

·  Must be able to problem-solve, troubleshoot, and work independently in a dynamic team environment.

·  Demonstrated ability to effectively partner with a diverse group of administrators and academic leaders.

·  Must possess strong negotiation, issue resolution, and influencing skills.

·  Must possess a passion for excellent customer service and a commitment to exceptional quality.


The successful candidate must be a strategic thinker, effective in moving forward agendas, politically savvy, and ensure the utmost discretion in all matters. The candidate should also possess an ability to work well with all levels of management, both internally and externally. This individual should be flexible in nature, possess sound judgment, be collaborative with external and internal partners and constituents, foster teamwork, and work toward the betterment of the entire organization. Some evening and weekend work required.


Columbia University is an equal opportunity/affirmative action employer.

Benefits

Medical and dental coverage, tuition exemption, retirement contributions and more.

Professional Level

None specified

Minimum Education Required

4-year degree


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