The Council for International Visitors to Iowa Cities (CIVIC) is comprised of at least nine members and no less than 15 members. The remaining legal requirements of the Board of Directors are listed in the organizational bylaws.
The CIVIC board of directors are the governing body, overseeing the vision, mission, and internal operations of the organization. CIVIC members are elected by majority vote at the Annual Meeting and shall serve on the Board for three years. Board members hold overall fiscal and managerial oversight responsibility for CIVIC. They are charged with the supervision and oversight of CIVIC's mission. Ultimately, board members serve as ambassadors for CIVIC's mission, inside and outside organizational commitments.
Ten Basic Board Roles and Responsibilities:
- Determine mission and purposes. The board's responsibility is to create and review a statement of mission and purpose that articulates the organization's goals, means, and primary constituents served.
- Select the executive director. Boards must reach a consensus on the executive director's responsibilities and undertake a careful search to find the most qualified individual for the position.
- Support and evaluate the executive director. The board should ensure that the chief executive has the moral and professional support to further the organization's goals.
- Ensure effective planning. Boards must actively participate in an overall planning process and assist in implementing and monitoring the plan's goals.
- The board's responsibility is to determine which programs are consistent with its mission and monitor their effectiveness.
- Ensure adequate financial resources. One of the board's foremost responsibilities is to provide sufficient resources for the organization to fulfill its mission.
- Protect assets and provide financial oversight. The board must assist in developing the annual budget and ensuring that proper financial controls are in place.
- Build a competent board. All boards have a responsibility to articulate prerequisites for candidates, orient new members, and periodically and comprehensively evaluate their performance.
- Ensure legal and ethical integrity. The board is ultimately responsible for adherence to legal standards and ethical norms.
- Enhance the organization's public standing. The board should clearly articulate the organization's mission, accomplishments, and goals to the public and garner support from the community.
- Serve as a leading ambassador of CIVIC's mission, programs, and services.
- Agree to a three-year board term with the option of renewal.
- Regularly attend and prepare for quarterly board meetings and important related meetings.
- Commit to professional development
- Volunteer for and willingly accept assignments and complete them thoroughly and on time.
- Serve and attend at least one sub-committee.
- Make a serious commitment to participate actively in CIVIC's work.
- Prepare and approve necessary organizational policies.
- Commit to an annual philanthropic commit as determined by the individual board member and fundraise/recruit members on behalf of the organization.
- Participate in annual self-evaluation of personal board service.
- Participate in the hiring and oversight process of the Executive Director.
- Be knowledgeable about CIVIC's mission, vision, programs, and events.
- Stay informed about Board matters, prepare themselves for meetings, and review and comment on issues of importance.
- Participate in the creation of strategic plan and conduct an annual review of the strategic plan.
- Get to know other board members and CIVIC stakeholders and build a collegial working relationship that contributes to consensus.
- Respond to requests for feedback or decisions between meetings in a timely manner.
- Understand financial statements or commit to learning about nonprofit financial oversight.
- Be a current member of CIVIC
- Interest in and willingness to support CIVIC's goals and objectives
- Analytical ability
- Sensitivity and awareness
- Sound decision-making ability
- Planning skills
- Ability to organize and monitor work
- Commitment to open and honest communication