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Volunteer Opportunity

Athletic Assistant

Posted by
Austin Comets Athletics
|
Schaumburg, IL
New
|
Published 5 months ago

Reporting to the Head Coach or Lead Instructor, this position ensures program quality and performance and assists in the day-to-day management of the multi-faceted administrative components of Austin Comets Athletics, including the management of general office operations. The Athletic Secretary also acts as an assistant to the Athletic Director and/or Coaching Staff and should have excellent written and verbal skills, be well organized, efficient, self-directed, and be willing to carry out the responsibilities of the position as defined below:

Administrative

  • Be point-of-contact and assist with customers (potential clients, vendors, guests, and staff) over the phone in a courteous and professional manner.
  • Maintain and keep up-to-date accurate records of profiles for all clients, program staff, and distributes program files including handouts, manuals, worksheets, etc.
  • Communicate information with parents, athletes, volunteers with letters, and documentation.
  • Maintain accurate attendance records of students and notify coaches of placement and parents of tardiness, absences, suspensions, or dismissals.
  • Keep players and team officials register, with all contact details.
  • Performs other duties as determined by the Head Coaches.

Other Duties

  • Responsible for coordinating the sports club's travel needs for competitions and practice.
  • Schedules and confirms reservations hotel, transportation, gas, and food accommodations for club teams and procures necessary itinerary documentation as necessary.
  • Ensures that travel needs are met within the constraints of the sports club travel budget.
  • Communicates travel plans with program staff and clients (youth and parents).
  • Works in selecting the competition schedule for club teams and presents a travel packet for the final practice or team meeting before departure to the site.
  • Be point-of-contact for arrangements made for contracted client carpool/pick-up service for youth transportation to practice.
  • Assist in processing payments for the competitions if it is necessary.
  • Performs any other related administrative functions as needed by the Head Coaches.

Reporting to the Head Coach or Lead Instructor, this position ensures program quality and performance and assists in the day-to-day management of the multi-faceted administrative components of Austin Comets Athletics, including the…

Details at a Glance

  • Schedule
    Weekends
  • Time Commitment
    Part time (10-30 hrs/wk)
  • Recurrence
    Recurring

Location

Remote
Work must be performed in or near Schaumburg, IL
Associated Location
Schaumburg, IL, USA

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