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Volunteer Opportunity

Summit Coordinator

Posted by
Black Professionals Network
|
North Miami, FL
New
|
Published 4 months ago

The Summit Coordinator oversees the organizing and planning of the annual BPN Summit and other events, held during the Summit weekend. In addition to meeting with potential sponsors and donors on behalf of the organization, their responsibilities include the negotiation of contracts for outside services, such as catering or equipment rental. Their duties are to manage logistics and execute the contracts of all aspects of the summit. Qualifications often include experience in logistics or event planning.

Recommended Volunteer Hours:

10 hours a week, weekly Summit meetings set by you.


Duties and Responsibilities

  • Coordinate speaker selections and educational tracks with Leadership
  • Assist in managing staff participation in all conference aspects
  • Manage all hotel/on-site logistics for the conference
  • Oversee preparation of on-site conference program book and content
  • Oversee preparation of conference proceedings book and content
  • Develop and solicit conference advertising & sponsorships
  • Manage exhibit program, including solicitation, show layout, decorator
  • Contact, registration, and post-evaluation
  • Oversee pre-con logistics (signs, plaques, badges, registration packet materials, etc.)
  • Design & tabulate conference evaluation forms
  • Manage post-conference activities
  • Assist in all other conference areas as necessary
  • Actively promote the organization’s mission, vision, and values and ensures team members incorporate these beliefs and values into their work outcomes

Skills & Qualifications

  • Maintain a professional and positive demeanor
  • Working knowledge of computers in a windows environment
  • Proven accuracy and attention to detail
  • Demonstrate excellent oral and written communication skills
  • Demonstrate proven marketing skills
  • Must be able to function as part of a team
  • Capable of setting priorities when multiple demands are present

Experience

5-7 years required

Position Level 

  • Programming and Resources Committee 

Reporting Hierarchy: 

  • Programming and Resources Chair

The Summit Coordinator oversees the organizing and planning of the annual BPN Summit and other events, held during the Summit weekend. In addition to meeting with potential sponsors and donors on behalf of the organization, their…

Details at a Glance

  • Schedule
    Weekdays
  • Time Commitment
    A few hours per week
  • Recurrence
    Recurring

Location

On-site
1954 NE 149th St, North Miami, FL 33181, USA

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