Volunteer Opportunity

Administrative Assistant - Science Borealis

Posted by
Science Borealis | Ottawa, ON, Canada
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Science Borealis


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Published 4 months ago

Start Date

February 1, 2019

End Date

January 1, 2020

Times of Day

Weekday Afternoons

Time Commitment

A few hours per week

Duration

Long-Term (6 months-1 year)


Science Borealis is looking for a self-directed organized person to handle administrative tasks for our Core Team and Board of Directors. This remote volunteer Admin position provides a unique opportunity to be part of the inner workings of Science Borealis and work directly with our leadership. If you have excellent organizational and written skills and a few hours a week to contribute, contact us at volunteer@scienceborealis.ca  


Summary: This role involves scheduling, attending, and documenting monthly teleconference meetings; managing correspondence and contact lists; maintaining shared document repositories; formatting and preparing promotional and in-house material for distribution.

 

JOB DESCRIPTION


Commitment

Reports to the Core Team and provides administrative assistance and organization.

Commitment: 1-3 hours per week as necessary plus a 1-hour monthly meeting

Duration: Minimum of a 6-month renewable term


Skills & Requirements

  • Excellent written communications skills
  • Excellent organizational and time-management skills
  • Self-directed, proactive
  • Willingness / ability to check into our Slack workspace most days
  • Proficient in Word, Google Docs & Sheets, Gmail
  • Familiarity (or quick learning) in DropBox,


Pluses

  • WordPress,  bilingual (Eng-Fr),  


Duties

Core Team & BoD Meetings

  • Schedule monthly teleconference meetings
  • Confirm and distribute agenda
  • Attend meeting & take minutes
  • Distribute minutes to Core Team
  • Provide meeting summary to SciBor volunteers


Correspondence

  • Manage routine email
  • Maintain various contact lists
  • Assist with production of the Annual Report
  • Format mailings, packets, reports, promo material to be consistent with branding


Documentation

  • Organize and maintain shared document repositories - Dropbox, Google Drive, etc.  
  • Track logins, users, access to shared drives, docs, other


Science Borealis is looking for a self-directed organized person to handle administrative tasks for our Core Team and Board of Directors. This remote volunteer Admin position provides a unique opportunity to be part of the inner…

Details at a glance

  • Remote Possible
  • Training Provided

How To Apply

To apply for this position, please send a strong cover letter and your CV, resume, or LinkedIn profile to volunteer@scienceborealis.ca with ADMINISTRATIVE ASSISTANT in the subject line.

To apply for this position, please send a strong cover letter and your CV, resume, or LinkedIn profile to volunteer@scienceborealis.ca with ADMINISTRATIVE ASSISTANT in the subject…

Location

Ottawa, ON, CA
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