Research and Administrative Assistant



Time Commitment

A few hours per week


United States



Our group (The STEM Advocacy Institute; is comprised of all volunteers who are passionate about science. We are scientists and non-scientists who have been trained/work at Harvard, Stanford, MGH, and MIT among other places. Our mission is to conduct research that leads to the development of new ideas and insights to support trainees, organizations, and policy makers involved in advancing training in science around the world. We envision a future where equitable access and exposure to quality science education is possible for all.

The Problem We Are Tackling

As many countries now realize the importance of training in STEM for growth and prosperity, there is a great need for new and enhanced understanding to help trainees, organizations, and policy makers build a scientific enterprise of the future. Although there is more information for trainees, organizations, and policy makers, understanding is lagging far behind. We call ourselves meta-scientists and we need you to help us develop new ideas, tools, and insights.

The Administrative Assistant will report directly to the Co-Founder, Dr. Fanuel Muindi

The position’s responsibilities include:

  • Maintaining a database of all our projects
  • Sending personalized messages and important announcements to our contacts
  • Assisting team leaders with by sending reminders, deadlines, and writing initial drafts of correspondence
  • Assisting with scheduling meeting times
  • Assisting with ad hoc projects, including gathering data, social media promotion, surveys, etc.

The Opportunity: You will work closely with the leadership team in researching and writing grants.

Example Specifics

  • Research and communicate various grant opportunities in order to identify funding sources.
  • Conduct literature review dealing with funds available through grants from private foundations, corporations, civic groups and other entities
  • Provide assistance in researching assigned topics and gathering information related to trends or occurrences.
  • Gather funding requirements and explain procedures necessary for funding attainment
  • Assist in writing, preparing and coordinating grant application processes

Benefits to You

  • You will receive guidance and mentorship from our diverse group members who care about your career development
  • You will work in highly collaborative environment and make connections around the world
  • You will learn about careers in science both within and outside academia
  • Gain meta research experience
  • You will learn about project management
  • Depending on satisfactory progress, we may consider you for a longer period of time

Who we are looking for:

  • All majors are encouraged to apply. Some science background is required.
  • Ideally be based in the Boston area (makes it easier to meet in person if necessary) Being based in Boston is not a requirement
  • Excellent writing skills: (A small writing test will be administered)
  • Someone who is open to learning new things
  • Someone who is a self-starter; takes initiative (you will be starting your own projects)
  • Excellent communication skills (extremely important)
  • Someone with excellent organization skills (this is critical)




Training Provided

How To Apply

Please include a cover letter explaining why you want to work with our group. Explore our projects at