Operations Associate (California)

About the Glen Price Group (GPG)

The Glen Price Group (GPG) is a results-oriented consulting firm providing planning, facilitation, research, policy analysis, and fund development support to nonprofit organizations, public agencies, and philanthropic foundations. GPG’s dynamic team draws on each member’s skills and abilities to provide a comprehensive set of high-quality services to clients, guided by GPG’s mission and values (see below). While the GPG team supports work in a range of content areas, education (inclusive of early childhood and higher education) is a primary area of focus.

GPG Mission

We inspire and support local, statewide, and national public and nonprofit organizations to maximize their results through effective collaboration, analysis, planning, and resource development. Through this work, we contribute to a more just and equitable world and improved outcomes for all people, beginning at birth.

GPG Values

Creativity: We develop and apply original and adaptive approaches and flexibly respond to changing contexts and priorities of our clients.

Excellence: We hold ourselves to high standards of quality to ensure exceptional results for our clients.

Collaboration: We take a team approach to our work, internally and with our clients and partners.

Integrity: We uphold rigorous principles of personal honesty and professional behavior, internally and with our clients.

The Operations Associate Position

The Operations Associate will support both internal and project operational needs, as detailed in the functions and responsibilities below. This position is ideal for a well-organized, detail-oriented individual who strives to blend efficiency, creativity, and professionalism.

This is a California-based remote position, with the option of working from a GPG office if one is available nearby. 

Functions and Responsibilities

Support GPG internal operations, including:

1. Coordinating client contracting and related paperwork, including certificates of insurance
2. Organizing and managing internal shared folders
3. Developing and updating document templates
4. Updating and maintaining GPG website, wiki, and social media
5. Planning, coordinating, and documenting regular internal meetings and annual retreats
6. Coordinating team professional learning activities such as book club, topic trainings, etc.
7. Researching and testing new platforms and technologies and supporting GPG team members to use them
8. Maintaining GPG client and project tracking systems
9. Purchasing and organizing equipment and supplies
10. Maintaining and managing relevant subscriptions
11. Other related responsibilities

Support GPG project operations, including:

1. Managing meeting and event registration
2. Supporting meeting logistics planning and preparation
3. Supporting Zoom meetings and webinars (e.g., managing registration, breakout rooms, language interpretation, recording, etc.)
4. Developing documents (e.g., meeting agendas, shared notes documents, etc.)
5. Formatting documents 
6. Managing calendar invitations
7. Coordinating language translation and interpretation services
8. Copyediting draft documents and communications
9. Planning and managing in-person meeting venues, catering, and travel reservations 
10. Coordinating in-person meeting room setup (e.g., tables and chairs, audio/video, etc.)
11. Other related responsibilities
12. Build positive working relationships with GPG clients and team members

Qualifications

Minimum Qualifications:

1. 2+ years of experience in a similar capacity
2. Experience coordinating meeting or event logistics
3. Experience with Zoom meeting and webinar features
4. Experience with Google Suite, especially Google Docs and Slides
5. Ability to work effectively as part of a collaborative team and in a virtual environment
6. Ability to work on multiple projects at the same time
7. Effective written and verbal communication skills
8. Strong attention to detail and commitment to quality

Preferred Qualifications:

1. Experience with website development or maintenance, in particular with Wordpress
2. Experience with Notion
3. Experience with Canva
4. Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
5. Experience working with the public, nonprofit, and/or philanthropic sectors
6. Experience working in the education, workforce development, human services, and/or health fields