Business Manager

ABOUT US: Rose City Philanthropy partners with nonprofit and government organizations to create enduring assets that transform lives, families, and communities. We combine over 40 years of resource development expertise and forward-thinking fundraising practices as we work alongside our clients to create the change that they want to see in the world. Rose City Philanthropy is seeking a part-time Business Manager to join our team at an exciting time of strategic organizational growth and implementation. Please learn more about Rose City Philanthropy, by visiting our website www.rosecityphilanthropy.com.

AN OPPORTUNITY TO EXCEL: Rose City Philanthropy values the contributions, ideas, voices, aspirations, and lived and professional experience that our team members bring to the table. We foster a culture of learning and growth and strive to create a company where employees have opportunities for professional development and advancement.

WHO WE ARE LOOKING FOR: Rose City Philanthropy is seeking a highly motivated professional with a proven track record of administrative success to join our dedicated, mission-driven team. Leading the administrative activities of the organization, and supporting our consultants, the ideal candidate will have excellent follow-through, time management, and communication skills. They will thrive in a highly collaborative and technology-forward work environment.

The Business Manager is primarily responsible for developing, implementing, and documenting operational processes and supporting a variety of consultants working on diverse projects. Ideal candidates will be flexible, creative problem solvers who are forward-thinking and can work autonomously in a dynamic, growing organization.

DESCRIPTION OF RESPONSIBILITIES:

● Assist RCP Team with contract requirements to ensure consistent quality deliverables to our clients.

● Work with consultants to draft professional documents, spreadsheets, and presentations for clients.

● Create templates, reports, tailored letters, and proposals.

● Schedule in-person and virtual meetings and manage the company calendar.

● Manage the preparation of client reports, including formatting and managing the timeframe for completion.

● Provide basic research utilizing the company subscriptions to Foundation Directory Online and DonorSearch. Assist clients with preparing lists for prospect screening.

● Prepare client agendas, and minutes and facilitate the tracking and disbursement of final client documents.

● Oversee the administrative function of Rose City Philanthropy Google Drive to ensure optimal use and access.

● Provide client and associate support as needed.

FACILITATE THE SALES PROCESS:

● Manage and document all incoming inquiries.

● Manage database (ActiveCampaign) documenting meeting notes, tracking follow-ups and touch points with each prospective client.

● Prepare proposals and contracts, and conduct onboarding and offboarding for clients.

● Manage documentation of processes to support lines of service.

● Coordinate direct mail and email marketing projects.

FACILITATE BUSINESS PROCESSES

● Send client invoices.

● Prepare and manage subcontract agreements for Associates

● Order printed materials and supplies and trade show items as needed

● Assist in onboarding team members using the Gusto platform and employee handbook

QUALITIES AND QUALIFICATIONS

● At least 2+ years of similar experience through combined or separate roles in prior organizations

● Demonstrated mastery of Microsoft Office and Google Suite

● Demonstrated proficiency with data entry

● Demonstrated proficiency with web-based software packages, and willingness to learn project management software.

● Demonstrated proficiency with cloud-based scheduling.

● Excellent customer service and interpersonal skills.

● Proficient in proofreading and document drafting.

● Possess a strong work ethic and the desire to aid the company in its growth.

● Effective communication and interaction, verbal and written with diverse groups of people; emotional and cultural intelligence.

● Track record of successfully working in a virtual office setting with regular daily office hours with the ability to work independently and complete tasks within the deadline.

● Dedicated space for a desktop computer.

SUCCESSFUL CANDIDATES WILL:

● Possess personal qualities of integrity, credibility, and resourcefulness

● Maintain the highest ethical fundraising standards

● Exhibit commitment to racial, economic, and cultural equity

● Enthusiastically embrace working in a collaborative environment with many moving parts