Administrative Assistant, Finance

Winning Mark is an equal opportunity employer. We strongly encourage candidates from marginalized communities — including but not limited to people of color, women, LGBTQ+ people, and people with disabilities — to apply to this position. All persons will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, gender identity, sexual orientation, or any other non-merit factor.

Administrative Assistant, Finance - Contract

This role is a full-time hourly contract position in support of our 2022 election work. Duration: August 2022 - February 10th, 2023. Winning Mark is closed the last week of the year but you will receive 30 hours of pay for that week.

This role will work 30-40 hours per week on a Monday-Friday schedule.

Position Summary

The Administrative Assistant role requires an individual who is detail oriented and timely. This position is an opportunity to gain valuable experience within the accounting department of a digital communications and paid media firm for political campaigns. The Administrative Assistant will contribute to the Finance Team’s efforts by accomplishing related tasks as assigned by the Bookkeeper, such as:

• Assist in verifying, accurately coding, posting, and ensuring timely input of credit card transactions
• Assist in verifying, accurately coding, posting, and ensuring timely input of vendor bill entry
• Help maintain and organize financial documents in Google Drive
• Assist in the collection of expense reports and receipts from company cardholders
• Participate in auditing and managing subscriptions
• Help to update and maintain cash flow and cost tracking spreadsheets

Required Skills

A successful Administrative Assistant will collaborate effectively with our Bookkeeper, Managing Partner, and across departments to ensure costs are accurately and timely recorded. We are looking for someone with:

• 1-2 years of experience within administration and/or data entry
• Quick and accurate data entry skills, high attention to detail
• A commitment to advancing equity
• Discretion & confidentiality
• An interest in state and local politics, particularly issue advocacy, legislative, and ballot measure/candidate campaigns
• The ability to adapt to changes, multitask, and work well in a collaborative setting; someone who is not afraid to ask questions
• A commitment to completing projects and going above and beyond for clients, and to the success and goals of the team and company
• Ability to complete repetitive tasks with accuracy 
• Experience with accounting and/or Quickbooks preferred, not required

Position Details

Term: This role is a full-time hourly contract position in support of our 2022 election work. Duration: August 2022 - February 10th, 2023. Winning Mark is closed the last week of the year but you will receive 30 hours of pay.

Compensation and Hours: This is an hourly contract position with a rate of $21/hr. We are expecting 30-40/hours of work per week. Winning Mark is closed the last week of the year but you will receive 30 hours of pay for that week.

Location: Winning Mark’s office is located in SE Portland, Oregon. Our team is currently in a hybrid remote model with no mandatory in-person work. Vaccination against COVID-19 is required to work in person. We are open to considering candidates living outside of Portland, Oregon, who would work remotely full time. 

To Apply

Please email your resume and a cover letter stating why you are interested in working for Winning Mark to hiring@winningmark.com. NO PHONE CALLS PERMITTED.

Background check will be required.

About Winning Mark

Winning Mark is a political consulting and media firm specializing in cutting-edge media strategies for progressive campaigns. We are based in Portland, Oregon, and our work is national, regional and local in scope. We develop creative, data-driven media for a diverse set of causes, including public lands, river protection, forest policy, and other Western conservation issues; public information and advocacy on revenue, labor, education, healthcare, climate change; and a variety of candidates and ballot measures. We have extensive experience working with diverse partners and clients to develop culturally relevant digital and print advertising campaigns tailored for diverse, frontline communities.