Program and Outreach Coordinator

Title: Program and Outreach Coordinator, All Stars Project of DallasJob Location: Dallas, TXStatus: Full-Time, Non-Exempt, HybridReports to: Associate Director of Programs, All Stars Project (ASP) of Dallas Salary Range: $50,000 - $58,000/annualized

Job Summary

The Program and Outreach Coordinator of the All Stars Project of Dallas (ASPD) is an essential member of the Program team responsible for coordinating the outreach, organizing, production, tracking, and volunteer activities, admissions for programs and events, and all activities that are designed to extend the impact of the ASP of Dallas youth programs, including in Spanish-speaking communities. In addition, this position supports the ASP of Dallas team with communications, event production, and cultivation.

The position is a hybrid role and requires some in-person attendance in the ASP of the Dallas office as well as weekend and evening availability.

Job Responsibilities

Program Coordination

• Coordinate ASPD’s youth programs admissions process, including producing student interviews, maintaining accurate information in the database, and tracking attendance.
• Recruit and train volunteers and alumni through orientations for events with ASPD.
• Draft and deliver written, verbal, and scripted professional communication for various constituents, including program participants, volunteers, community partners, and business partners.
• Assist with coordinating and executing the social media plan for ASPD.

Event and Activity Producing

• Produce all aspects of program events, including load-in, load-out, AV, vendor coordination, and day of production. Events include talent shows, workshops, orientations, graduations, receptions, meetings, and more.
• Supervise logistics, including AV setup, vendor coordination, space requests, and safety protocols to elevate the production of events.
• Develop and manage event production timelines and run-of-show documents to ensure seamless execution of in-person and virtual events.
• Coordinate space requests and staff plans with the operations department for all events held at ASPD and with the appropriate representative for off-site events and workshops.
• Assist with preparing correspondence and other communications and maintaining tracking documents related to the Internship program.
• Recruit and schedule youth for various ASPD events and functions.

Administration

• Coordinate multiple, varied production aspects of ASP of Dallas programs and events, including but not limited to database information management, pre-event production administration, and post-production reporting and tracking, etc.
• Manage data input team and database information management for the database.
• Respond to other requests of the Associate Director of Youth Programs and the Director of ASP of Dallas. 

Qualifications

• 3+ years of relevant experience
• Understanding of poverty-related issues and a commitment to creating educational and developmental opportunities for inner-city youth in outside of school contexts
• Bilingual in Spanish is highly preferred, and able to read, write and speak Spanish proficiently
• Ability to clearly articulate the All Stars' mission and strategies to a broad range of people
• Strong verbal and written communication skills
• Team player and flexibility in adjusting to new directions and new environments
• Superb administrative skills including use of MS Word, Excel, PowerPoint, and Outlook
• Community organizing skills and demonstrated ability to lead outreach work in poor communities
• Flexibility in schedule; evenings and some weekends required for workshops, phone shifts, special events, and other activities; ability to work some evenings and Saturdays is required
• Bachelor’s degree or equivalent experience preferred
• Experience in Raiser’s Edge, AirTable, or similar databases, is helpful
• Ability to occasionally lift up to 10 pounds, carry, or move objects to set up for meetings, events, workshops, etc.
• Valid driver’s license and vehicle is required

About the All Stars Project

The All Stars Project, Inc. (ASP) is a national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP’s afterschool programs include hip-hop talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more – we are building community and imagining possibility. Founded in 1981, the ASP operates in New York City, New Jersey, San Francisco Bay Area, Chicago and Dallas. The ASP is primarily privately funded, with two-thirds of our support coming from individuals.

To learn more about the All Stars Project, please visit our website at https://allstars.org/.

Benefits

All Stars Project, Inc. offers a variety of benefits to its staff members, including medical, dental, and vision coverage, commuter and transit benefits, short-term and long-term disability, life insurance, 403b retirement plan, paid time off, paid company holidays, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Please visit our career page for more information https://allstars.org/careers/.