Project Specialist

Project Specialist

POSITION SUMMARY

The Informatics Project Specialist supports the Informatics team to ensure that various projects are efficiently organized and executed and supports the administrative needs of Informatics leadership. This position requires in-depth knowledge of operations, data and administrative needs.

The Project Specialist must be able to proactively anticipate the needs of the senior staff members that they will support, be comfortable working in a collaborative fast-paced environment and be accountable to multiple stakeholders. The Project Specialist reports to the Vice President of Informatics and will work closely with the Senior Director of Software Engineering, Deputy Director of Bioinformatics and Senior Director of Product Analytics.

This is a full-time position located onsite in our New York City office. For more information, visit simonsfoundation.org/careers.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Take proactive responsibility for the coordination of work-related activities for VP of Informatics. Be knowledgeable about activities to ensure the VP's calendar is effectively maintained and appointments are appropriately scheduled, ensuring that the VP is prepared with required materials for all meetings and that travel and conference arrangements are properly made.
• Act as the first point of contact for the VP of Informatics, including preparing and responding to routine correspondence, screening telephone calls, fielding inquiries and requests, and responding to or referring as appropriate.
• Provide administrative support for the Senior Director of Software Engineering, Deputy Director of Bioinformatics and Senior Director of Product Analytics. This may include but is not limited to calendaring, making travel and conference arrangements, and processing reimbursement requests.
• Provide organizational support for various Informatics initiatives and projects, including but not limited to scheduling and attending meetings, taking meeting minutes, documenting the outcomes and action items/next steps and following-up to ensure action items are completed in a timely manner.
• Build and maintain Monday.com boards, which are used for project management purposes.
• Track progress of various projects and keep VP of Informatics informed of any key changes to project timelines.
• Create and update standard operating procedures and ensure adherence by members of the Informatics team.
• Archive and organize Informatics Dropbox files and Google Drive.
• Foster and build good working relationships and strong networks with a variety of people both externally and internally within the foundation.
• Perform various other administrative tasks and assist with all other duties as assigned.

MINIMUM QUALIFICATIONS

Education

• Bachelor's degree required
• Exposure to scientific and informatics terminology a plus

Experience

• At least four years of experience required, with one year being project coordination experience

Related Skills & Other Requirements

• Sound judgment and discretion
• Punctual and reliable
• Excellent interpersonal skills with all levels of the organization and external communities
• Excellent oral and written communication skills
• Ability to work independently and anticipate the needs of management based on commitments, calendar and workload
• Strong administrative and organization skills with attention to detail and ability to balance workload under deadlines and multiple commitments while proactively anticipating needs
• Strong experience with Microsoft Office applications, particularly, Word, Excel and PowerPoint
• Solution-focused and able to solve problems effectively
• Ability to work well with and adapt to diverse personalities and communication styles
• Commitment to the mission of the Simons Foundation to advance basic science and mathematics

COMPENSATION AND BENEFITS

• The full-time annual compensation range for this position is $74,000 – $85,000, dependent on experience.
• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

REQUIRED APPLICATION MATERIALS

Please submit a résumé and cover letter stating your interest in the position.

THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

To apply, visit: https://simonsfoundation.wd1.myworkdayjobs.com/en-US/simonsfoundationcareers/details/Project-Specialist_R0001692

jeid-d7c1e5342293b84693589b0bcfaa4458