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Administrative Events Manager

Publicado por
Hunter College
|
New York, NY
Nuevo
|
Publicado hace 21 días

Job Title: Administrative Events Manager

 

GENERAL DUTIES

 

Reporting directly to the Director of the Roosevelt House, the Administrative Events Manager oversees the planning and coordination of a variety of events to meet Hunter College goals.

 

Roosevelt House hosts approximately 80 or more Public Programs per year, not including Hunter community/faculty rentals and high priority external rentals.

 

Responsibilities include:

- Manages an ongoing calendar of events and creates overall scheduling plans.

- Creates event communications, including invitations, registration websites, and RSVP links, reminders, and Hunter Connect posts.

- Administers Raisers Edge, builds queries, accepts RSVPs, updates mailing lists, pulls RSVP lists. 

- Arranges for all Roosevelt House mailings that involve net community and Raisers Edge lists. 

- Maintains RSVP lists for events/track capacity, identifies VIPs and share the lists with major donor officers. 

- Communicates with RH speakers and publicists, provides Zoom links needed to enter the program, schedules run-throughs, and sends reminders.

- Troubleshoots problems with net community emails.

- Proposes ideas for encore series and completes mailing of the final newsletters, based on copy provided by Public Programs Curator.

- Coordinates with marketing, communications, development, and public relations staff to develop and execute effective event marketing plans. 

- Plans and oversees public online programs. 

- Staffs all in-person and online events, including evenings. 

- Handles any special requests that may come up during events. 

- Pulls Zoom reports and logs in all information after completed event. 

- Responds to constituents who email general email box: rhrsvp@hunter.cuny.edu

- Coordinates with bookstore, to get sale links and books ready. 

- Arranges for bookplates to be sent, received by authors for their signature, and sent back.

- Provides support for HRP and PPP staff as needed. 

- Works with Campus units or executives, student groups, and outside organizations to develop event concepts, plan detailed programs, and orchestrate successful logistical arrangements to enhance program success.

- Brainstorms and strategizes with Public Programs Curator on Public Programming ideas.

- Prepares event briefing documents for key executives and media relations personnel.

- Prepares reports on public programs as needed. 

- Reports to senior management on the success for events.

- Supports the Director of Roosevelt House in ongoing fundraising efforts, including managing donor recognition projects, preparing briefings for donor meetings, developing invitation lists and managing a comprehensive database of contacts.

- Approves guests who register in Cleared4 system

- Drafts rental agreements, coordinates with HC and CUNY legal departments, to have them signed and logged. 

- Manages and executes external rentals.

- Drafts rental estimates and invoices. 

- Schedules and gives walk troughs to prospect clients. 

- Prepares and manages budgets; manages contracts and ongoing vendor arrangements.

- Coordinates with all event vendors: catering, bartenders, photographer

- Applies for liquor licenses needed for the event

- Submits work orders

- Performs related duties as assigned.

 

Available to work evenings and weekends when necessary.

 

Interested candidates should email their resume and writing sample to: galia.galansky@hunter.cuny.edu .

 

ALL APPLICATIONS MUST BE RECEIVED BY E-MAIL; DO NOT APPLY ON LINE AT THIS JOB BOARD.

Job Title: Administrative Events Manager

 

GENERAL DUTIES

 

Reporting directly to the Director of the Roosevelt House, the Administrative Events Manager oversees the planning and coordination of a variety of events to meet Hunter College…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Completo
  • Tipo de contrato
    Contrato indefinido
  • Educación
    Licenciatura
  • Nivel Profesional
    Directivo

Ubicación

Presencial
NY-25, New York, NY, USA

Cómo aplicar

Interested candidates should email their resume and writing sample to: galia.galansky@hunter.cuny.edu 

Interested candidates should email their resume and writing sample to: galia.galansky@hunter.cuny.edu 

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