Facilities Maintenance Coordinator

JOB DESCRIPTION

Facilities Maintenance Coordinator Location: New York, NY

New York Common Pantry is one of the city’s largest hunger relief organizations, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach to reach over 122,000 distinct people -- over 729,000 visitors each year. Last year, we served over 11 million meals. Through an array of programs that we offer, we look to establish long-term stability for those we serve.

The Facilities Maintenance Coordinator is responsible for the safe and effective daily operation of the New York Common Pantry’s buildings. This includes performing repair and preventive maintenance work as well as responding to emergency situations before, during, and after normal business hours.

The Facilities Maintenance Coordinator will report to the Manager of Facilities and Operations. This role must be willing to travel to all (4) NYCP locations (all located in the Bronx, and East Harlem), as needed. The schedule for this position is Monday through Friday: 9 am - 5 pm; 1-hour lunch. This is a Full-Time position, 35 hours a week, non-exempt.

Responsibilities:

• Maintain the building, machinery, equipment, lighting, vehicles and furnishings. This includes ensuring safety, cleanliness, good appearance, and the ability to meet program and operational needs.
• Travel to all Four (4) NYCP locations, as needed and directed by the Manager of Facilities and Operations.
• Inspect all Four (4) NYCP locations, from the basement to the 2nd floor including roof-tops and grounds, and ensure that necessary cleaning or repairs occur and that the building remains at all times in compliance with fire and other building codes.
• Responsible for minor repairs and improvements to the building, machinery, equipment, and lighting, and inform the Manager of Facilities and Operations when major repair work is needed.
• Collaborate with the Manager of Facilities and Operations to maintain and update a comprehensive log of all required repairs, including those identified by NYCP staff and other building users. Ensure that tasks are properly assigned and completed in a timely manner, to track progress and resolve issues efficiently.
• Review and update a written log of all repair and renovation work completed by in-house staff and external contractors.
• Ensure that all doors and locks are in good working order at all times.
• Oversee daily trash removal to ensure proper disposal and full compliance with recycling regulations.
• Participate in regularly scheduled operations staff meetings.
• Keep up with New York Common Pantry's compliance with all relevant Fire Department regulations. Oversee the proper functioning of fire alarms, suppression systems, and extinguishers. Facilitate regular fire drills and provide training to staff members, designating fire wardens to improve emergency preparedness.
• Perform other related duties incidental to the work described herein as directed by the Manager of Facilities and Operations.
• Other responsibilities as assigned.

Qualifications:

• A High school diploma or the equivalent is required.
• A minimum of three years of related experience is required.
• Current certificates in Fire Alarm Systems, Standpipe Systems, Sprinkler Systems, and Low/High PSI Oil Burners are strongly preferred.
• Commitment to helping the communities in need and NYCP’s work and mission.
• Comfortable working with diverse populations.
• Multi-task and work in a highly trafficked area.
• Flexible, responsible, detail-oriented, and a self-starter.
• Ability to travel as required for the role.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

Pay: $23.00 - $24.40/hour

Benefits:

• Paid time off, including Vacation, Personal, and Sick
• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance
• Paid Holidays
• 403(b) Retirement Account
• Employer Paid Life Insurance, Short-Term, and Long-Term Disability
• Pre-tax Transit benefits
• Voluntary Pet Insurance

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