Administrative resource

The Dean of Diversity and Compliance at Hunter College is seeking an Administrative resource to assist with the day to workflow in the office . The role will seek to provide support to the Dean of Diversity and Compliance and be responsible for the following:

•            Manage 3 email accounts – AA PROG Dir, Diversit@hunter.cuny.edu, and Title IX for Office of Diversity and Compliance email accounts

•            Manage SPARC issues – usually sent to Title IX email- respond accordingly, either distributing to student affairs, ICIT or directly responding to sender

•            Manage intake of complaints via email, IR or phone calls

•            Return phone calls or emails about how to file a report, questions about Policy or other issues

•            Schedule meetings for parties with respect to possible investigations/reports of misconduct

•            Email and manage investigative meeting follow-up re documents and evidence

•            Forward Work Place Violence complaints to the Committee

•            Draft emails/correspondence for Dean Rose 

•            Take/relay messages for Dean Rose 

•            Create PowerPoints 

•            Schedule meetings and mandatory trainings with staff

•            Intake of all search emails and issue Reponses

•            Schedule timely Search/Recruitment signoffs from Dean

•            Maintain Search files and records

•            Maintain files on investigations – hard copies as well as electronic in TDrive

•            Takes notes during all meetings dealing with investigations

•            Compile and Manage complaint log 

•            Prepare active investigation list and attend weekly review meetings with Student Affairs

•            Attend monthly and periodic CUNY Central Office meetings such as T9 and CDO

•            Update Diversity and Compliance website , as necessary with new materials, policies and resources

•            File/update expense reports 

•            Check students and employee information and job postings in CUNY First

•            Take minutes at meetings conducted by Dean, including WPV. CSA, Racial Equity Task Force, Strategic Planning Committee

Qualifications:

The ideal candidate will have 3-5 years of experience in supporting a senior executive as well as a BA from an accredited school.

In addition, the selected candidate must have:

•            Strong attention to detail

•            Excellent Communication and Organizational skills

•            Commitment to confidentiality

•            Basic knowledge of the Microsoft office suite

•            Effectively interact with a wide variety of stakeholders

•            Ability to work independently

This position will work between 20-25 hours a week at an hourly rate of $25.

Benefits begin after 90 days of satisfactory employment.

Interested candidates should send their resume and cover letter to galia.galansky@hunter.cuny.edu