Gobierno

HR Generalist

Presencial
El trabajo se debe realizar en o cerca de Cambridge, MA
Nuevo
|
Publicado hace 10 días

Detalles a Simple Vista

Tipo de contrato
A Tiempo Completo
Salario
USD $61.158,01 - $84.396,42 / año

Descripción

ABOUT THE DEPARTMENT:

The Human Resources Department (formerly known as the Personnel Department) provides support and administers programs and services to attract, develop, and retain a high performing, diverse workforce that is prepared to provide exceptional services to the City’s residents. Human Resources staff work with all City departments to perform outreach and recruitment, provide information about City employment opportunities, administer collective bargaining agreements and City employment policies, ensure that fair labor practices are followed, offer competitive benefits to employees and retirees, and foster a productive and inclusive work environment. The HR Department also strives to provide learning and development opportunities for employees, with particular attention paid to expanding on the City’s Anti-Racism, Diversity, Equity, and Inclusion Initiative.

ABOUT THE ROLE:

The HR Generalist will play a key role in supporting the day-to-day operations of the Human Resources department, with a strong focus on new hire onboarding and assisting with other key HR functions. This position is responsible for implementing HR policies and procedures, managing the HR Outlook Inbox, and ensuring a seamless onboarding experience for new employees. The HR Generalist will work cross-functionally with various departments and provide flexible support for special projects and other HR tasks as needed. The ideal candidate will have excellent organizational and communication skills, be extremely detail-oriented, and they will have the ability to manage multiple priorities effectively.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Implements Human Resources policies and procedures.
  • Manages the HR Outlook Inbox, triages inquiries to appropriate staff, and escalates issues as necessary.
  • Manages the new hire onboarding process, including sending conditional offer letters, scheduling, and coordinating pre-employment screenings and background checks, and distributing onboarding paperwork. Acts as a liaison between the department and new hires, and works cross-functionally with benefits, retirement, payroll, and IT departments to ensure a seamless onboarding experience for incoming employees.
  • Conducts the New Hire Orientation and applicable employee onboarding programming.
  • Creates and maintains accurate and confidential employee files, ensuring all records are up-to-date, complete, and compliant with legal and company policies.
  • Generates, analyzes, and interprets data from the HRIS PeopleSoft to support HR operations, identify trends, and inform decision-making processes.
  • Assists departments with processing various HR employee transactions such as new hires, employee transfers, promotions, and separation of employments.
  • Performs employment verifications, ensuring the accuracy and completeness of information provided to external parties.
  • Supports the project of processing new hires for the Mayor's Summer Youth Program.
  •  Assists with conducting an annual I-9 audit and maintains I-9 records in accordance with Federal regulations.
  • Assists with special projects, providing flexible support to various HR functions as needed.
  • Assists with providing data for salary surveys and other ad hoc requests.
  • Provides backup support to the Administrative Assistant for front-desk and phone line coverage.
  • May assist with employee recognition and perks programs.
  • May assist with procurement and accounts payable functions, including requisitions and purchase orders; contracts; purchases; and invoice payments.
  • May assist with overseeing and maintaining office supply inventory.
  • Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.      

MINIMUM QUALIFICATIONS:


Education and Experience:

Bachelor’s Degree or equivalent and 3 - 5+ years of administrative experience, preferably in a human resources capacity; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities:

  • Knowledge: Thorough knowledge of office procedures and equipment; some knowledge of municipal government; thorough knowledge of federal, state, and local employment laws and willingness to maintain knowledge through trainings/updates and continuing education. Comprehensive understanding of HR best practices, policies, and procedures.


  • Ability: Ability to meet and deal with the public effectively and appropriately; ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to operate a personal computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with City employees, City officials and members of the public.


  • Skill: Strong interpersonal and organizational skills; excellent communication skills both oral and written; independent research skills; proficient computer skills for all office software programs including word processing, spreadsheet applications, Outlook calendar/scheduling and other HR-related software.  Mastery of Microsoft Office Suite essential; experience with HR Information Systems (HRIS), preferably PeopleSoft, for data management and reporting is desirable.

WORK ENVIRONMENT:

The work environment involves everyday discomfort typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.

PHYSICAL DEMANDS:

Ability to read and analyze large quantities of information. Ability to get back and forth from the office. Ability to access, input, and retrieve information from a computer.  Answer telephones and maintain multiple files.  May require minimal lifting of up to 10 pounds.


ABOUT THE DEPARTMENT:

The Human Resources Department (formerly known as the Personnel Department) provides support and administers programs and services to attract, develop, and retain a high performing, diverse workforce that is…

Compensación

SUMMARY OF BENEFITS:

  • Competitive health, dental and vision insurance
  • Vacation and Sick Leave eligible
  • Paid Parental Leave
  • Sick Incentive Pay eligible
  • 3 Personal Days
  • 14 Holidays
  • Commuter Benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle membership)
  • Management Allowance, $2,700 / year

SUMMARY OF BENEFITS:

  • Competitive health, dental and vision insurance
  • Vacation and Sick Leave eligible
  • Paid Parental Leave
  • Sick Incentive Pay eligible
  • 3 Personal Days
  • 14…

Ubicación

Presencial
Cambridge, MA, USA

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