Head Start Facilities Coordinator (1 Year Position)

The City of Oakland, Human Services Department, Head Start Division is currently recruiting for an Exempt Limited Duration Employee (ELDE). ELDEs may work for a maximum of one year and are eligible for city benefits. After one year, we anticipate a permanent full-time position will become available. This ELDE position will work a maximum of 37.5 hours per week. Regular work hours are 8:30am-5:00pm with occasional need for early morning or later evening hours required.

Under direction in the Human Services Department, performs coordination of Head Start facilities maintenance and use; ensures facility safety and licensing requirements and regulations are met; maintains and tracks facility inventory; and performs related duties as assigned.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:

• • Provide oversight and maintenance of Head Start facilities and contractors providing facilities work.
  • Work with contractors and city departments to ensure implementation of required maintenance and safety of facilities.
  • Order, inventory and distribute office, program and maintenance supplies for facilities.
  • Coordinate facility programming with users, coordinators and management staff.
  • Ensure federal, state and local regulations for child care facilities are met.
  • Identify facility maintenance needs; assist in the preparation of the budget; recommend allocation of funds for resources needed.
  • Maintain accurate logs, records and reports to track facility data such as costs, inventory, codes and related information.
  • Evaluate facility safety and works with Fire Inspectors to ensure local, state and federal fire codes are enforced and attained.
  • Present and facilitate trainings for staff
  • Participate in facility and safety reviews of program and contractor facilities and equipment for maintenance and safety.
  • Maintain fleet inventory, coordinate scheduled maintenance and care of all city vehicles assigned to the Head Start program.
  • Supervise, train and evaluate assigned staff.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Standard policies and procedures for safety and maintenance in a human services environment.
• Local, State and Federal regulations and requirements for building maintenance and child care facilities.
• Child care licensing and child care food program regulations.
• The principles of management, supervision and training.
• Head Start Performance Standards.
• Standard records and data management.
• Report writing and report generation.
• Public contact and community relations.

Ability to:

• Interpret Federal, State and Local standards regarding facility requirements in a child care setting.
• Work with diverse populations including special needs families.
• Analyze and solve problems.
• Communicate effectively orally and in writing.
• Follow and adhere to Head Start Performance Standards.
• Work with a diverse client base.
• Work independently and set priorities.
• Write reports of a technical or evaluative nature.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

MINIMUM QUALIFICATIONS

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

Education: High school diploma or equivalent. An Associate's degree from an accredited college or university in public health, education, public administration or a closely related field is desirable.

Experience: Two years of progressively responsible work experience in facility maintenance. Work experience with social service, public health, or educational programs is desirable.

LICENSE OR CERTIFICATE

Successful Incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

OTHER REQUIREMENTS

Depending on nature of assignment candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening. 

What’s in it for you? 

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule
•  15 paid holidays
• Vacation – 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement – CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health – The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care and other HMO and PPO plans
• Dental – The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• Vision – The City of Oakland pays for VSP full premium for employees and eligible dependents
• Sick leave – Employees accrue 12 days per year
• Deferred Compensation – 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training, & possible Telecommuting.