Finance & Operations Manager

Position Overview:

Are you a finance and operations professional passionate about making a global impact? Soliya is seeking a motivated Finance and Operations Manager to spearhead our financial strategy, grants management, and operational excellence. Based in New York City, this pivotal role reports directly to our Executive Director and is crucial in steering the financial health and operational efficiency of our mission-driven organization. If you are eager to drive change through effective financial stewardship and thrive in a collaborative, mission-focused environment, we want to hear from you!

About Soliya:

Soliya, a New York-based global non-profit, is dedicated to transforming how societies resolve conflicts by focusing on empathy and dialogue. By integrating innovative media technology with best practices in communication, we create opportunities for young people to engage across cultures and promote mutual understanding. We aim to build a diverse global community of young adults and professionals who use digital platforms and in-person connections to foster empathy and collaboration worldwide.

Soliya offers a range of virtual exchange programs to promote cross-cultural understanding. The Connect Program facilitates online discussions for university students across cultural divides, while Global Circles focuses on global issues like artificial intelligence. Learning & Development Solutions provides training in facilitation and conflict resolution, and Campus Dialogue addresses polarization at universities. The First Year Connect supports new students in honing constructive dialogue skills.

Guided by Soliya trained volunteer facilitators, participants in these programs engage in structured discussions on critical global issues, fostering collaboration and empathy. The Soliya Community, made up of alumni and volunteers, continues to drive cross-cultural understanding through global initiatives.

Join Us:

At Soliya, you'll be part of a passionate team dedicated to building a more empathetic world. Our programs empower participants to engage in cross-cultural dialogues, drive initiatives, and become global citizens. Join us in making a difference!

Key Responsibilities:

Finance:

• Financial & Budget Oversight: Oversee all financial planning, budgeting, forecasting, and reporting processes as well as monitor expenditures.
• Audit Coordination: Build strong relationships with auditors, oversee annual audits, and support additional audits as needed.
• Accounting Management: Supervise the accounting firm, ensuring accurate QuickBooks data and effective cash flow management, revenue tracking, and expense control strategies.
• Grants Management: Collaborate with the Executive Director to create proposal budgets, financial narratives, oversee grants, providing timely reports and ensuring compliance.
• Financial Reporting: Present quarterly financial reports and collaborate with the Finance Committee and Board on high-level financial planning.

Operations:

• Vendor & Procurement Management: Oversee procurement processes, maintain vendor relationships, and manage records.
• Office Coordination: Liaise with WeWork to ensure office needs are met and insurance is up to date.
• Digital File Management: Organize and maintain digital files, ensuring accuracy and accessibility.
• Team Travel: Arrange travel for team members and manage travel logistics.
• Compliance: Communicate with local and state agencies as needed.
• Develop and maintain organizational policies and procedures to improve internal workflows.

Human Resources:

• Recruitment & Onboarding: Lead the recruitment process, including hiring, onboarding , and performance management.
• Ensure compliance with labor laws and regulations.
• Lead initiatives to foster a positive, inclusive, and productive organizational culture.
• Manage employee benefits programs and advise on compensation strategies.
• Timesheet Management & Well-being: Ensure accurate timesheet submissions and support team well-being initiatives.

Strategic Leadership:

• Collaborate with the leadership team to establish financial and operational strategies to ensure long-term financial health and sustainability.
• Provide strategic input on organizational structure, staff allocation, and resource management.
• Lead the development of plans to mitigate operational and financial risks to safeguard Soliya’s assets and future.
• Act as a key advisor on financial and operational strategies and decisions.
• Foster a culture of accountability and continuous improvement within the finance, operations, and HR teams.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Administration, or related field required; accounting certification is a plus.
• 6+ years of progressive finance and administration experience, preferably in a non-profit or high-growth environment.
• Proven ability to build and manage financial systems, budgeting and forecasting, with experience in non-profit accounting and grants management.
• Strong people management and creative problem-solving skills.
• Excellent communication, writing, and presentation skills.
• Proficiency in Google Workspace, Microsoft Excel, ADP Totalsource, QuickBooks, and Bill.com.
• Experience with coding dimensions and restructuring charts of accounts is a must.
• Highly detail-oriented with strong analytical skills, ensuring accuracy in financial data and operational efficiency while driving informed decision-making.
• Fluency in English is essential; knowledge of Arabic or other languages is a plus.
• Passion for Soliya’s mission and demonstrated cross-cultural sensitivity.

What We Offer:

• Competitive salary of $70,000 - $80,000
• Comprehensive benefits including 100% employer-paid medical, dental, and vision coverage for the employee.
• Access to a 401(k) plan.
• Half-day Fridays.
• Generous PTO: 28 days annually, increasing by 2 days per year up to a maximum of 36 days.
• Priority access to educational and training opportunities offered by Soliya during your employment

How to Apply:

Ready to join our team? Visit our website to apply. Please upload your resume and cover letter, highlighting your unique skills and experiences, and explain how you align with Soliya's mission.

For more information about Soliya and our work, visit www.soliya.net.

Soliya is an equal opportunity employer and welcomes applicants from all backgrounds.