Executive Administrator

The Flow

• 6 month contract/consultant opportunity with growth into full-time employment 
• Competitive compensation
• Remote

About Runway

RUNWAY is committed to advancing black resiliency for black business and the communities they serve by building emergent financial practices and infrastructure that close the racial wealth gap for good. We are a national initiative that works to repair the structural inequities of the racial wealth gap by providing entrepreneurs of color early stage “Friends & Family” funding and holistic business support that is the crucial foundation for business success and long term community wealth building. In partnership with investors, financial institutions, and the entrepreneurship ecosystem, we collaborate as an innovative means to bridge from the old economy of extraction to the next economy

based on relationship and community regeneration.

We are driven by the guiding principle that capital can be used to heal, repair and connect. This principle informs all aspects of our organizational culture; from our lending and credit processes with our entrepreneurs, to the interpersonal working relationships within our team. We aim to partner and seek community with our funders interested in disrupting dominant systems and norms, and co-creating new experiments while at the same time, upholding a culture of self-care and restoration that we deem necessary for true systemic action.

Worker Self-Directed Nonprofit

We are a remote team of diverse, entrepreneurial Black and Brown women building an economy that centers healing, joy, culture, and collective wealth for Black people. We believe in bringing our whole selves to the work, and practice living our values of equity, racial healing. We are organized as a cooperative worker self-directed non-profit and are seeking entrepreneurial, energetic folks that enjoy dreaming & collaborating to build a more just economy. Each of our team members has a specific set of responsibilities while also participating in 2 - 3 democratically run organizational circles split up into the following need areas:

• Operations
• Administration
• Marcomms (marketing + communications)
• Fundraising
• Programs
• Expansion 
• Real People’s Fund

Anyone can join any circle at any time, however, we do have circle leads based on each team member's main role. The expectation is that everyone meets their role responsibilities while also collectively supporting the work of each circle they are a part of. In addition to circle gatherings, the entire team meets every Friday for an all team general circle where we update each other and make decisions collectively. All full-time employees are paid the same and receive the same benefits. 

Position Overview

Runway is in search of a seasoned and dynamic Executive Administrator to support our CEO, Jessica Norwood, as well as Runway’s operations as a whole. The Executive Administrator will work closely with the Founder & CEO, Operations Director, and various community stakeholders. This is a 6 month part-time (~20 hours a week) contracted remote opportunity with the goal of full-time employment. Our ideal candidate is both detail oriented and agile - thriving in a startup organizational environment. They are a self-starter, ready to roll up their sleeves and support building back-end systems in alignment with our founders’ and organizational values. They have excellent interpersonal skills with a passion for connecting with a diverse community of professionals. BIPOC and LGBTQI folks are strongly encouraged to apply.

About Jessica Norwood

Jessica is a financial activist, investor and social entrepreneur. Jessica founded RUNWAY because she knew that the only way to change the financial conditions for Black entrepreneurs was to begin moving money in “Right Relationship”. In order to do this, Jessica promotes the practice of Friends and Family investments, a form of pre-seed capital, or what Jessica calls "Believe in You Money " to fund Black-owned companies. Read more here.

Desired Skills/Experience/Qualifications:

• At least 5 years experience working as an Executive Administrator/Assistant, project manager, or other related field in a rigorous fast paced environment 
• Exceptional project management, communications, and writing skills
• High level of computer literacy with a passion for tech tools, software, and systems that improve efficiency and communications. 
• Knowledge of CRM systems such as salesforce is a plus. 
• Insightful, intune, self-reflective, and confident - not afraid to ask questions, share observations, and recommend new processes
• Committed to excellence; comfortable giving and receiving feedback.
• Entrepreneurial spirit, resourceful, self-starter, eager to learn, and a creative problem-solver
• Exceptional team player committed to building a healthy and values driven culture, rooted in justice, collective liberation, and joy
• Passionate about disrupting traditional finance and extractive economies and building new economic models that build community wealth for people of color
• Experience working in finance, small business lending, impact investment, or related fields a plus
• Experience working for an early-stage organization is a plus
• Bachelor's Degree is preferred. 5 years of relevant work experience in a related executive administrator, administrative, and project management role may be substitute

Primary Responsibilities:

Project Management

• Coordinate standing weekly or bi-weekly check-ins with CEO 
• Manage the day to day and long term CEO workflow, projects, and deliverables.
• Management of projects include, but are not limited to book publishing deals, podcast, workshop series, speaking engagements, client work, and Runway team gatherings.

Communications

• Serve as messenger and/or representative for the CEO in team circle meetings that they are not able to attend - weaving together connections between organizational needs
• Serve as main point of contact between CEO and community stakeholders 
• Manage all communications through CEO’s email
• Field, coordinate, and organize messages in CEO’s inbox
• Compile a weekly summary of requests to for CEO to consider / be aware of
• Prepare responses to correspondence containing routine inquiries
• Send thank you letters / correspondence
• Prepare and send out speaking engagement packets with CEO photo, bio, social media links, website links, etc.
• Prepare research memos about new stakeholders (partners, donors, etc) for ED initial meetings, as needed
• Compile/organize past CEO writings into quotable pieces that can be used consistently for marketing purposes
• Copy edit and review CEO’s writing, as needed

Scheduling

• Manage and maintain CEO schedule and calendar
• Coordinate and schedule meetings with CEO and team members and/or stake holders via email, google calendar, zoom, and calendly 
• Develop and implement organized scheduling systems that improve efficiency and clarity for CEO and Runway team

Logistics

• Coordinate and manage all CEO travel arrangements, as needed
• In collaboration with Operations Director and/or Runway Admin, book all Runway team travel arrangements, as needed
• Coordinate committee, board, and other meetings through agenda preparation and coordination of catering, room bookings, conference calls, zooms, etc 
• Manage event coordination in collaboration with CEO and/or Runway team lead, such as researching venues, developing menus, identifying a budget/costs, and paying vendors 

Finances

• Administrate communications between CEO and Runway bookkeeper to ensure the accurate processing of donations and payments
• Draft invoices for CEO and Runway clients
• Track and develop systems for the dissemination of repetitive paperwork (i.e. W-9s, Tax ID letter, etc)

Historian

• Attend and capture meeting notes / minutes for all CEO meetings and circles
• Identify next steps / to do items
• Update these notes within the Runway shared google drive and project management tool weekly
• Manage and archive all CEO photos, videos, interviews, speaking engagements, press links, etc into the Runway shared google drive
• Migrate, organize, and maintain all CEO files into the Runway google drive and Box cloud systems

Technology / CRM

• Run Salesforce reports for CEO as needed for Runway work and beyond
• Setup and manage CEO tech workflow accounts

Operations

• Maintain the organization of the CEO’s virtual office 
• Ensure their cloud / drive system is up to date and organized with company files that they can access at a moments notice
• Support CEO with finding company assets (i.e. photos, logos, videos, press links, letterheads, passwords, legal docs, etc as needed)
• Ensure CEO project management tool is up to date 

Runway is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender identity or expression, personal appearance, protected veteran status, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination against a person who is perceived to have any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. African American and People of Color are strongly encouraged to apply.