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Administrative Assistant

Publicado por
Climate Central
|
Princeton, NJ
Nuevo
|
Publicado hace 22 días

Administrative Assistant – Climate Central 

Take a world-changing job. Climate Central (www.climatecentral.org) seeks a thoughtful, experienced, and effective Administrative Assistant to provide valued administrative support for the CEO of Climate Central, and additional support to the Programs and Development divisions, as needed. The Administrative Assistant will also play an important office-management role in support of the daily operations of the organization. This position reports to the Director of Administration and Legal Advisor. 

About Climate Central

 Climate Central is an independent group of scientists and science translators who research and report the facts about our changing climate and how it affects people’s lives. We use science, big data, and tech to generate thousands of local storylines and compelling visuals that make climate change relevant and show what can be done about it. We collaborate nationwide with TV meteorologists, journalists, and other respected messengers, reaching broad audiences through local voices across the U.S. and around the world. Our materials are used on-air in the U.S. thousands of times each year and cited in publications that reach hundreds of millions worldwide.   

Responsibilities 

  • Provide administrative support for the CEO (approx 35%)
  • Manage and support calendar and contact database
  • Support meetings and calls, including logistics, written materials, food, supplies 
  • Plan travel and assemble expense reports
  • Manage timesheets
  • Seek, identify and fulfill other opportunities to support the CEO 
  • Provide administrative support for the VP of Programs (approx 10%)
  • Assist with calendaring
  • Plan travel and assemble expense reports
  • Assist with production and management of presentation materials
  • Other duties as assigned 
  • Provide administrative support for other members of the programs group (approx 25%)
  • respond to inquiries about our tools, materials, and products, and fulfill product orders
  • provide periodic support for calendaring 
  • provide periodic support for meetings and calls, including logistics, written materials, food, supplies 
  • assist with travel for events and expense reports
  • Other duties as assigned 
  • As time allows, assist Development staff (approx 10%)
  • Assist with mailings and other outreach to donors, gift acknowledgements, assist with travel logistics and itineraries, data updates in SalesForce, running simple donor and prospect reports, and special projects as assigned to advance our fundraising efforts. 
  • support special projects, as needed and as time allows.
  • Support the administration department (approx 15%)
  • Order office supplies, including helping with vendor selection for quality, support, pricing
  • Interface with landlord for office-related issues, e.g., keys, repairs, parking passes 
  • provide periodic support for calendar and meetings
  • Monitor and maintain pantry supplies, and office kitchen; manage petty cash
  • Monitor phones and faxes; manage mail and shipping
  • Assist with office events including scheduling, logistics, food, travel and lodging
  • Support Human Resource functions (approx 5%):
  • Support recruiting efforts – placement of ads and monitoring of responses
  • Assist with timesheets management

Qualifications

  • 5 years of prior experience as an Administrative Assistant
  • Bachelor’s degree a plus
  • Ability to work with diverse teams
  • Ability to juggle multiple tasks, and shift to new tasks with some frequency during the course of the day
  • Proven organizational skills
  • Excellent communication skills, with proven ability to keep colleagues abreast of the progress and status of tasks as well as to know when to flag issues or ask questions for clarification
  • High level of attention to detail
  • Strong writing skills, with proven ability to compose well-written communications to both internal and external audiences
  • Strong computer skills – a fast learner comfortable with tech. Current applications include:
  • Microsoft Office suite and Google G Suite (Mail, Sheets, Docs, Calendar, etc.)
  • Salesforce
  • Range of online tools for banks, vendors, donors
  • Range of other apps and add-ons for organization, productivity, email, etc.
  • Good listener, insightful, takes initiative
  • A highly positive and collegial attitude is essential

Location

This position will be located at Climate Central’s headquarters in Princeton, N.J. 

Compensation

Compensation is competitive, with generous benefits.

Diversity

 Climate Central embraces diversity and equal opportunity. We are committed to building a workplace that represents a variety of backgrounds, perspectives, and skills. We recognize that diverse teams make the strongest teams, and we encourage people from all backgrounds to apply. The more inclusive we are, the better our work will be. We are an Equal Employment Opportunity employer and as such do not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

Administrative Assistant – Climate Central 

Take a world-changing job. Climate Central (www.climatecentral.org) seeks a thoughtful, experienced, and effective Administrative Assistant to provide valued administrative support for the…

Detalles a Simple Vista

  • Flexibilidad
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    A Tiempo Completo
  • Tipo de contrato
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    Contrato indefinido

Ubicación

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Presencial
Princeton, NJ, USA

Cómo aplicar

How to Apply

Please send your cover letter, resume, link(s) to any relevant online identity (e.g. LinkedIn), and salary expectations to Jobs@climatecentral.org with the subject line referencing “Administrative Assistant” (no quotes). Due to the volume of employment applications and queries received, Climate Central is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. The search will close when a successful candidate is recruited.

How to Apply

Please send your cover letter, resume, link(s) to any relevant online identity (e.g. LinkedIn), and salary expectations to Jobs@climatecentral.org with the subject line…

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