Accounts Receivable Specialist

TITLE

Account Receivable Specialist

WHAT YOU WILL ACHIEVE

This is a terrific opportunity to join a dynamic team and to contribute to an important resource for the scientific community. You will support the Finance team in monitoring and managing accounts receivable and billing. 

POSITION REPORTS TO

Accountant

APPROXIMATE START DATE

ASAP

SALARY

$50-53K

LOCATION & FLEXIBILITY

This position allows for a hybrid schedule, with preference to some days spent weekly in our Watertown, Massachusetts Headquarters. Our beautiful office space has ample parking with a free shuttle from Harvard Square and is on multiple bus lines, with the cost of public transit covered by Addgene.

Addgene's Covid-19 Safety Measures

At this time, all employees of Addgene are required to have been fully vaccinated (two weeks out from second dose) in order to enter our office space.

The Organization:

Addgene is a thriving non-profit life sciences organization that supports and accelerates important research and discovery for scientists all over the world. Since its founding in 2004, Addgene has grown and innovated in order to assist the research community by archiving and sharing useful research materials and resources (such as plasmid DNA samples, viral vectors, and recombinant antibodies) with scientists worldwide. Broad availability of these unique research materials promotes the advancement of research in a wide variety of disciplines, including cancer, heart disease, and neurodegenerative disorders, while increasing collaboration within the scientific community. Learn more here from one of our founders, Melina Fan.

In joining our team as an “Addgenie”, you will work with multidisciplinary internal teams to help fulfill this mission, including scientists, software engineers and product developers, renowned customer support teams, marketing gurus, and business development professionals. Together, Addgenies create and enhance opportunities for research scientists to deposit their materials, find products and resources easily on our website, and receive unparalleled support in receiving and expertly using our materials in their own experiments.

The Role:

Addgene is currently seeking an individual to join the Finance team as an Accounts Receivable Specialist. In this role, you will be reporting to the Accountant, working closely with the other Accounts Receivable Specialist, along with our Customer Support and Shipping Operations Specialists on cross functional tasks. The ideal candidate is organized, hands on, likes working in a transactional based position, self-motivated, and can work independently with meticulous attention. 

To Succeed in this Role, You Will:

• Process daily receivable transactions including bank transfer, check, and credit card payments
• Manage both domestic and international collections
• Monitor accounts to identify outstanding and overdue balances
• Interact with customers by phone or email to resolve billing or payment issues in a professional and timely manner
• Attend monthly Collections Meeting and provide updates to managers on overdue invoices and issues regarding payment delays
• Initiate and lead projects to improve collection processes
• Organize, update, and maintain Accounts Receivable protocols and files
• Work with cross team peers in developing best practices to improve efficiency and productivity
• Generate ad-hoc reports as requested by managers

Skills and Competencies

• Bachelor’s or Associate’s Degree
• Excellent written and verbal communication skills
• Detail oriented and highly organized
• Ability to multi-task, prioritize, and work efficiently
• Previous Accounts Receivable and collections experience is a plus
• Experience with Zendesk, and NetSuite - or other web-based accounting software - is a plus

Life at Addgene:

Addgene prides itself on being a truly special place to work. We are an inclusive and welcoming group of people from many backgrounds and perspectives, and we believe in flexibility and strong work/life balance. Our staff are engaged in multiple professional development opportunities, and give the company their ideas and feedback regularly. We also never pass up an opportunity to have a little fun, whether it be popping popcorn for our outdoor movie night, dressing up as Schitt’s Creek characters for our Halloween costume contest, or sharing hilarious pictures of our fur babies on our Slack #pets channel. Whether you’re a bookworm, an athlete, or an interior design connoisseur, there’s a place for you to step away from your daily work and connect with your colleagues.

Addgene also provides very competitive benefits and continuously works to maintain an inclusive culture:

• Benefits for Full-Time Employees: Addgene puts its people first. We offer a comprehensive 100% company-paid benefit package that includes health, dental, life, short-term, and long-term disability insurance. In addition, employees are encouraged to participate in an individual 403(b)(7)-retirement account. The cost of public transportation is fully paid by the company.
• Part-Time Employees also enjoy benefits such as Pet Insurance, Onsite yoga classes, and yearly one on ones with a financial professional. Addgenies working 20 or more hours per week in a non-temporary capacity are automatically enrolled at a 3% deferral, and those working 4 or more days per week are eligible for a MBTA/ commuter rail pass.
• Diversity, Equity, and Inclusion at Addgene: Addgene is committed to creating and fostering a diverse, supportive, and inclusive working environment. All of our initiatives benefit from the diverse and open worldwide scientific community that we work with, and we believe that the best innovations and discoveries come from diverse teams. Addgene will continue to build these diverse teams, as well as continue to do the hard work of examining how Diversity, Equity and Inclusion can be meaningfully woven into our work life, foremost and always to combat bias of all kinds. We are looking forward to continuing to get to know and celebrate a variety of perspectives and backgrounds as we grow our teams; and in doing so, we will bring more scientists together to share their resources in order to change the world.

Addgene is an Equal Opportunity Employer and considers all applicants without regard to race, color, religion, national origin, sex, ancestry, sexual orientation, genetic information, gender identity, active military or veteran status, age, handicap, or any other characteristic protected by Federal, State or Local law.