Executive Assistant

Roles and Responsibilities include:

§ Provides high-level administrative support and assistance to the Executive Director, Deputy Director, Director of Operations and Finance, Director of Advocacy and other senior staff

§ Performs clerical and administrative tasks including drafting letters, emails, invoices, and other documents

§ Assists senior management in financial and operational reporting; tracks reporting requirements

§ Manages office calendar and assists staff and senior managers in implementing and ensuring the functioning of a hybrid in-person and remote work place

§ Arranges travel and accommodations for senior staff and board of directors

§ Schedules and attends meetings on behalf of executives, taking notes and recording minutes

§ Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff

§ Performs office tasks including answering incoming calls, maintaining records, and ordering needed supplies

§ Assists with management of donor and communications database, including list management, gift processing, acknowledgements, running reports, and importing and exporting data records.

§ Responds to and resolves administrative inquiries and questions

§ Assists with the planning and implementation of TSP events and meetings