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Administrative & Development Assistant (Youth Connect/Roxbury)

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Publicado hace 27 días

Your Role:

YouthConnect is a program of Boys & Girls Clubs of Boston in partnership with the Boston Police Department. YouthConnect is designed to address the unique needs of high-risk urban youth who are referred to the program by Boston police officers. Using YouthConnect’s four-tier service model, social workers develop and provide appropriate intervention and treatment strategies including: referrals to community-based agencies, clinical case management, individual and family therapy, parental guidance and advocacy. 

The Administrative Assistant provides assistance with key functions and projects of the development, fundraising, and programmatic efforts of YouthConnect, as well as essential administrative support to the YouthConnect senior management team. 


BGCB is offering a $1,000 Sign-on Bonus! - Terms apply.


Our Mission: The mission of Boys & Girls Clubs of Boston is to help young people, especially those who need us most, build strong character and realize their full potential as responsible citizens and leaders. We do this by providing: a safe haven filled with hope and opportunity, ongoing relationships with caring adults, and life-enhancing programs.


Our Values:  

  • Youth First – We keep children and teens at the forefront of every action and decision to elevate members’ voices.
  • Integrity – We conduct ourselves with honesty and transparency and strive to do the right thing, every day, and every time.
  • Community – We foster an inclusive culture by celebrating diversity and respecting the inherent dignity and worth of everyone.
  • Equity – We commit to providing opportunities to create just outcomes that honor the needs, experiences, and values of our community, especially those with marginalized identities.
  • Innovation – We apply a forward-thinking approach that encourages teamwork, adaptability, strategy, intention, and creativity to address today’s challenges and build positive futures for all members.


Essential Duties and Responsibilities:


  • Work with program leadership to design document, charts, and forms to aid in the effectiveness of the program.
  • Manage all correspondence, internal memoranda, and reports. Maintain copies and organizes documents as necessary. 
  • Manage daily administrative tasks such as mail, faxes, office supplies, office space, etc.
  • Coordinate and manage all office equipment (printers, fax machine, cell phones, etc.)
  • Work with vendors relative to equipment needs and contracts. 
  • Serve as liaison to BGCB IT Manager to set up, problem-solve and manage IT needs, including email accounts and hardware/software needs and updates. 
  • Manage all in-coming telephone calls and emails to YouthConnect’s main mailboxes.
  • Staff and participate in YouthConnect staff meetings and record minutes.
  • Maintain the safety and atmosphere of YouthConnect’s public space.
  • Oversee YouthConnect’s physical client files, organize and shred records in accordance to social work laws.


  • Assist Executive Director and Assistant Director of Development and Marketing with planning, executing, and follow-up relative to all development strategies, activities and events. Including: annual events, direct mailings, holiday giving and program’s newsletter.
  • Liaison with the Main Office Development Department relative to gift processing, in-kind donations and other development and fundraising needs. 
  • Assist in planning and coordinating content for YouthConnect’s website and social media outlets.
  • Coordinate and manage annual holiday food and gift drives for program. Serve as liaison to local businesses and non-profits to secure resources for clients.
  • Lead and manage weekly food distribution for clients by coordinating with external partner and YouthConnect staff.


Data & Outcome Management

  • Assist with the development, maintenance and management of the YouthConnect client database.
  • Work with YouthConnect’s leadership team to strategize around the future data management needs of the program.
  • Generate reports as needed that provide key programmatic information for all fundraising, marketing, and community partnership efforts. 
  • Create weekly, monthly, bi-monthly, and annual dashboards for the program and each district/unit.


Other Duties:

  • Assist the clinical staff as needed, including researching relevant articles and potential community resources.
  • Perform other related duties as needed and directed by Executive Director.


General BGCB Expectations:

  • Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while working with our members.
  • Inclusive Environment – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
  • Continuous Learning – Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
  • Safe Spaces – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.


Position Requirements

  • Bachelor’s Degree preferred.
  • 1-3 years administrative experience, preferably in a non-profit setting
  • Prior development experience; preferably fundraising and event planning.
  • Strong technical skills including Microsoft Office, Mail Chimp, and Adobe.
  • Experience working with database systems; preferably Raiser’s Edge.
  • Strong interpersonal and communication skills.
  • Strong organizational, multitasking, and problem-solving skills.
  • Ability to work independently as well as part of a team.
  • Ability to travel throughout the community to attend meetings and events as needed.
  • Sense of humor and flexibility.
  • High level of discretion

Job Type: Full Time

Schedule: M-F 9-5

Your Role:

YouthConnect is a program of Boys & Girls Clubs of Boston in partnership with the Boston Police Department. YouthConnect is designed to address the unique needs of high-risk urban youth who are referred to the program by…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Completo


Health & Wellness

For 30+ hour/week eligible employees

  • Medical Coverage though Blue Cross Blue Shield of Massachusetts
  • BGCB pays for up to 80% of the monthly premiums
  • Dental Coverage through Blue Cross Blue Shield of Massachusetts
  • BGCB pays for approximately 80% of the monthly premiums
  • Vision Coverage through Blue Cross Blue Shield 20/20 Blue Program
  • Short Term Disability
  • BGCB pays 100% of the benefit cost
  • Long Term Disability
  • BGCB pays 100% of the benefit cost
  • Basic Life Insurance
  • BGCB pays 100% of the benefit cost, benefit provides up to 2 times base salary; up to a maximum benefit of $250,000
  • Basic Accidental Death & Dismemberment
  • 100% paid by BGCB
  • Employee Assistance Plan
  • Confidential EAP program available to both full and part-time staff. Support, guidance, and resources available 24 hours a day, 7 days a week. No cost to BGCB employees.
  • Paid time-off for preventative medical screening
  • 4 hours for full-time employees; 2 hours for part-time employees
  • Flexible Spending Accounts (20+ hour/week Employees Eligible) administered by Benefit Strategies
  • Pre-tax deductions for personal savings accounts for qualified expenses; medical and dependent care, and commuter expense deductions available
  • Retirement & Savings
  • 403(b) retirement savings plan through Fidelity Investments with agency contributions. All employees are eligible for pretax payroll deductions.
  • Credit Union membership

Paid Time Off

For 20+ hour/week eligible employees

  • Vacation
  • up to 15 days per year for full-time and part-time employees, prorated for the first year; vacation accrual increases with length of service
  • Sick Leave
  • up to 61 hours per year
  • Personal Leave
  • up to 1 paid personal day per year
  • Paid holiday leave
  • Up to 12 observed holidays per year
  • Maternity/Paternity Leave
  • BGCB parental leave includes 2 weeks paid leave
  • Family Medical Leave of Absence (FMLA)
  • Job protection for serious illness of employee or family member; birth, adoption or foster care placement
  • Bereavement Leave

Agency-Wide Staff Days

  • September Staff Day
  • Agency wide event in advance of the start of the program year
  • Professional Development Day
  • Concurrent workshop sessions with focus on professional skill and youth development skill training topics
  • June Social
  • All-staff event at the end of each program year

Professional Development

  • Professional Development Fund
  • Fund available to both full and part-time employees to assist with the cost of training, conferences, and professional development opportunities related to role at BGCB
  • Staff trainings by locations and Agency wide Professional Development Day
  • BGCA.net membership

Other Benefits

  • MBTA pass program pre-tax benefit
  • Bi-weekly pay Direct Deposit
  • AFLAC Supplemental Insurance
  • Travel Assistance Services
  • Free and low cost tickets to arts, movies and sporting events
  • Possible eligibility for Public Service Loan Forgiveness Program

Health & Wellness

For 30+ hour/week eligible employees

  • Medical Coverage though Blue Cross Blue Shield of Massachusetts
  • BGCB pays for up to 80% of the monthly premiums
  • Dental…


115 Warren St, Boston, MA 02119, USA

Cómo aplicar

Applicants can use this link to apply.

Applicants can use this link to apply.

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