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Publicado hace 9 días

Administrative Assistant

Presencial, El trabajo se debe realizar en o cerca de Menlo Park, CA

Descripción

Tipo de contrato:A Tiempo Completo
Fecha de inicio:1 de agosto de 2024
Fecha límite de postulación:19 de julio de 2024
Educación:Formación Corta
Nivel de Experiencia:Nivel intermedio
Compensación:Al menos USD $28 / hora

Descripción

Receptionist/Administrative Assistant

Catholic Non-Profit Organization - Menlo Park, CA

Full-Time – Non-exempt


The Order of Malta, Western Association seeks a Receptionist/Administrative Assistant. This is a full-time position with regular business hours (8:00am to 5:00pm) in Menlo Park.  This person is a professional face and voice of the Association responsible for making a favorable first impression for every visitor and caller and is responsible for the administrative functioning of the office. He/she will report to the Chief of Staff and will provide administrative support to the Chief of Staff, President, Program Manager, and Controller.  Will work closely with the designated committee Chairs and members of the Order of Malta, Western Association. We are seeking a candidate who has excellent communication, organizational, and administrative skills. 


The Order of Malta, Western Association is a Roman Catholic Lay Religious Order with a worldwide footprint and more than nine centuries of serving the poor and sick.  It is known as the world’s oldest international charity and is a member-driven organization.  The purpose of the office is to serve the Association primarily through its officers, directors, and committee chairs and support their collective efforts to serve the sick and the poor. Every staff member is keenly aware that he/she is part of the sacred and noble work of the Order of Malta and ensures that every task is performed accurately and with courtesy and respect. 


Responsibilities/Functions

- Answer telephone and reply to email inquiries;

- Perform general clerical and administrative duties;

- Receive, sort, and distribute incoming mail. Send outgoing mail and packages;

- Prepare invoices for payment;

- Maintain office files;

- Responsible for entering all bills into a database for processing by the Controller;

- Assist the Chief of Staff in preparing announcements, mailings, and agendas for meetings

- Responsible for the office’s supply inventory, placing online orders, receiving and distributing    incoming deliveries;

- Assist with projects as needed.


Requirements/Qualifications

- AA degree, Bachelor’s degree preferred.

- A minimum of 2 years of administrative support experience, charitable or non-profit preferred.

-Excellent written and verbal communication skills both on the phone and in person.

- Database entry experience.

- Familiar with systems like Constant Contact or MailChimp

- Fluent with Microsoft Office.

-Work well in a team setting.

- A self-starter who can see what needs to be done and takes the initiative to do it.

- Excellent time management skills and ability to multi-task and prioritize work.


Compensation: $28 an hour 

10 Vacation, 10 Sick Days, and 14 paid Holidays

Medical and Dental Plans, Life Insurance, Simple IRA, Employer contribution into retirement plans up to 3%

If you wish to apply, please send a resume to Angelica Juarez at Angelica.juarez@orderofmaltawestern.us. All applicants applying for this position must be authorized to work in the United States.






 

Receptionist/Administrative Assistant

Catholic Non-Profit Organization - Menlo Park, CA

Full-Time – Non-exempt


The Order of Malta, Western Association seeks a Receptionist/Administrative Assistant. This is a full-time position with…

Compensación

10 Vacation, 10 Sick Days, and 14 paid Holidays

Medical and Dental Plans, Life Insurance, Simple IRA, Employer contribution into retirement plans up to 3%

10 Vacation, 10 Sick Days, and 14 paid Holidays

Medical and Dental Plans, Life Insurance, Simple IRA, Employer contribution into retirement plans up to 3%

Ubicación

Presencial
Menlo Park, CA, USA

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