Organización Sin Fin de Lucro

Administrative Coordinator

Híbrido, El trabajo se debe realizar en o cerca de Saratoga Springs, NY
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  • Descripción

    Tipo de contrato:A Tiempo Parcial
    Fecha de inicio:16 de diciembre de 2024
    Fecha límite de postulación:29 de noviembre de 2024
    Educación:Licenciatura
    Nivel de Experiencia:Principiante
    Compensación:USD $19 - $21 / hora
    DOE

    Descripción

    Founded in 2016, Pitney Meadows Community Farm’s mission is to celebrate and explore agricultural education, healthy food production, and recreation. Located on 166 acres in the heart of the City of Saratoga Springs and preserved in perpetuity as a working farm, Pitney Meadows is a unique resource.

    Pitney Meadows offers a broad array of opportunities to engage with the land and our community. More than 100 beds are available to individuals, families and organizations to grow their own produce in our Community Gardens, supported by an on-site Community Gardens Manager. In our 11-acre agricultural production area, our CSA members can pick their own vegetables, learn about sustainable farming, taste, and learn to cook with new varieties of vegetables, and volunteer to support farm production. Our farm store, open to visitors from dawn to dusk seven days a week, features products from other local farms in addition to our own produce. An accessible trail system circles the farm, open to walkers, runners, bikers, and dogs on leashes.

    The Farm strengthens the community through our Food Sovereignty Program. We donate roughly 100,000 servings of nutrient-dense produce annually to food pantries and other social service organizations in the region. In addition, the Farm partners with local healthcare providers to give patients struggling with chronic diseases the nutrient-dense produce and culinary education they need to improve their health. We also support off-site gardens through our Sovereign Gardens Initiative, which empowers local organizations serving food insecure individuals to develop and maintain their own gardens.

    Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other. Together, we seek innovative ways to not only sustain our agricultural endeavors but to also sow the seeds of a more vibrant, compassionate, and interconnected community.

    Position Description:

    The Administrative Coordinator manages and tracks non-profit details related to fundraising, human resources, and the operational systems that support Pitney Meadows Community Farm’s growing programs. The ideal candidate is well organized, tech-savvy, able to multitask, and enjoys working in a lively and passionate community-based organization. The candidate must demonstrate an ability to work independently, to take the initiative in targeting tasks, and to propose solutions.

    This 20-hour per-week position reports to the Executive Director and supports the Director of Operations as needed. This position also works directly with other staff and is an integral part of the Pitney Meadows team. The position is located primarily at the office at 112 Spring Street, Saratoga Springs with opportunities in season to work at the farm.

    Responsibilities:

    • Receive all daily incoming correspondence including mail, phone, and general email accounts, routing to the appropriate person as needed. Monitor website intake forms for inquiries, sign-ups, and donations.
    • Process and track incoming donations and grants
    • Maintain a large and complex constituent/donor database, tracking gifts, pledges, restricted contributions, online donations, volunteer tracking, corporate sponsorships, program/event attendance updates, site use, inquiries, and fundraising relationships. Generate fundraising and donor reports as needed. Extract detailed constituent mailing lists within specified parameters as requested. Draft acknowledgement letters to donors.
    • Support fundraising and donor engagement efforts by maintaining and providing data and information, managing mailings, and supporting the creation of updates, solicitations, and invitations.
    • Provide administrative support to programs and events as needed, including registrations, invoicing, data management, and correspondence.
    • Provide administrative support on confidential HR matters including hiring, onboarding, health benefit administration, and performance reviews.
    • Manage organization’s digital and paper filing system, ensuring standard protocols are adhere to and develop and maintain controls across the systems.
    • Maintain digital and paper records for the organization and provide such records upon request.
    • Participate in staff meetings, planning, and other working sessions as needed.
    • Manage the physical office space, ensuring the security of cash and sensitive files, and maintaining office supplies.

    Qualifications:

    • Relevant experience in office management, preferably nonprofit administration.
    • Proficient in Microsoft Word, Excel, and Google Drive Workspace.
    • Experience with CRM database software preferred (specifically Little Green Light).
    • Ability to work independently with minimal supervision.
    • Ability to multitask, prioritize, and manage multiple deadlines and projects simultaneously, with consistent attention to detail.
    • Good written and interpersonal skills.
    • Strong work ethic with a positive and motivated attitude.
    • Understanding and interest in the mission of Pitney Meadows Community Farm and willingness to share that with visitors to the farm.

    Benefits:

    At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

    • Health, Dental, and Vision Coverage for year-round team members:
      • Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
    • Summer CSA Share:
      • Enjoy the harvest of your hard work with a complimentary summer CSA share.
    • Participation in Farm Events:
      • Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
    • Flexible Work Environment:
      • Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.

    Terms and Compensation:

    This is a part-time yearly position. Hours may vary from week to week.

    This position is hourly, rates varies DOE $19-21/hr

    To apply: If you are interested in applying for the Administrative Coordinator role, please submit a cover letter and resume to the following email: jobs@pitneymeadows.org. Applications will be accepted and evaluated on a rolling basis. Any questions regarding this position can be sent to the Brooke McConnell, Executive Director, brooke.mcconnell@pitneymeadows.org

    Pitney Meadows Community Farm (Pitney Meadows) maintains a policy of non-discrimination with all employees and applicants for employment. All aspects of employment are based on merit, competence, and qualifications. It is the policy of Pitney Meadows in recruiting, hiring, training, and promoting employees to select the best qualified individuals without regard to age, race, color, national origin, marital status, gender (including gender identity and transgender), religion, sexual orientation, military status, genetic information, disability, domestic violence victim status, familial status or any other characteristic protected by law.

    Founded in 2016, Pitney Meadows Community Farm’s mission is to celebrate and explore agricultural education, healthy food production, and recreation. Located on 166 acres in the heart of the City of Saratoga Springs and preserved in perpetuity as a working farm, Pitney Meadows is a unique resource.

    Pitney Meadows offers a broad array of opportunities to engage with the land and our community. More than 100 beds are available to individuals, families and organizations to grow their own produce in our Community Gardens, supported by an on-site Community Gardens Manager. In our 11-acre agricultural production area, our CSA members can pick their own vegetables, learn about sustainable farming, taste, and learn to cook with new varieties of vegetables, and volunteer to support farm production. Our farm store, open to visitors from dawn to dusk seven days a week, features products from other local farms in addition to our own produce. An accessible trail system…

    Compensación

    At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

    • Health, Dental, and Vision Coverage for year-round team members:
      • Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
    • Summer CSA Share:
      • Enjoy the harvest of your hard work with a complimentary summer CSA share.
    • Participation in Farm Events:
      • Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
    • Flexible Work Environment:
      • Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.

    At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

    • Health, Dental, and Vision Coverage for year-round team members:
      • Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
    • Summer CSA Share:
      • Enjoy the harvest of your hard work with a complimentary summer CSA share.
    • Participation in Farm Events:
      • Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
    • Flexible Work Environment:
      • Recognizing the importance of work-life balance, we offer a flexible work…

    Ubicación

    Híbrido
    El trabajo se puede realizar en o cerca de Saratoga Springs, NY
    Saratoga Springs, NY, USA

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