Principal's Secretary

Overview: This is a unique opportunity for the professional who is passionately dedicated to changing the lives of students. We are a dedicated group of professionals who educate pregnant and parenting middle and high school students and their children, with a vibrant child care facility that serves over 140 families daily. We are a community that focuses on the holistic needs of each individual, without sacrificing the high expectations we have of ourselves and our community members. You are an energetic, kind self-starter who has a passion for meeting the needs of a wide variety of constituents. Maybe your background is in nonprofit organizing, you’ve been a school secretary for a traditional school for decades or you are making a career change—you just love to make a difference by coming to work each day.

The Principal’s Secretary at The Chiles Academy is responsible for the following duties:

• Answer front door of a busy school campus with positive and welcoming attitude
• Provide 5-star customer service for all community members by staying curious, being ready to problem solve, and following through to meet needs as they arise
• Systems organizing like digital and hard copy filing, student record management and organizational thinking a must
• Assist in enrollment and on-boarding process for incoming students
• Support all school fundraising efforts including donor solicitation, maintain updated list of needed items for donation, stewardship outreach, and maintain online school store to sell TCA-branded items.
• Maintain and update school website and social media accounts as needed
• Provide a variety of clerical and administrative support for principal and administrators
• Serve as back up support for registrar (student records, attendance, and data management)
• Type, edit and proofread correspondence, reports, memoranda and contracts.
• Receive and screen phone calls, greet visitors and review and disseminate incoming mail.
• Schedule and assist in facilitation of school safety drills
• Maintain and monitor Centegix, school-based crisis alert system
• Maintain student transportation log and on-site key log
• Support for the principal in preparation for board of directors meetings.
• Schedules meetings, appointments and travel arrangements for principal and other administrators as needed
• Maintain school master calendar
• Participate in weekly staff meetings and take notes when needed
• Perform other duties as assigned by an appropriate administrator

Educational Requirements & Qualifications:

• High School Diploma (or higher) required; BA or BS preferred
• Previous experience in office management, systems-level support and/or executive secretary experience
• Ability to be flexible and adapt as needed in a fast-paced school environment.
• Excellent communication skills (writing, speaking, greeting, positivity for all constituents)
• Ability to work independently and in a team setting.

Salary Range, Benefits, & Annual Calendar:

• Starting salary range is $29,000 - $34,000 depending on experience, educational level & qualifications
• 4-day work week; Monday – Thursday from 7:30 AM – 4:30 PM
• Benefits available after 90-day probationary period
• Ten days of paid time off (PTO) per year
• Academic calendar with generous time off during holidays and summer