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Administrative Assistant

Publicado por
Alliance for Smiles
|
San Francisco, CA
Nuevo
|
Publicado hace 13 días

About the Administrative Assistant, Part-time Role:

This part-time role is on-track to develop into a full-time role, as COVID restrictions ease and our teams are able to travel internationally to provide surgeries once again, as there will be more time and support needed to help coordinate international trips throughout 2022 and beyond. 

Responsibilities include but are not limited to:

  • Office Administration & Communications: this role helps to ensure the office runs smoothly by managing incoming inquiries, mail, and donations; ordering supplies; facilitating meetings and keeping minutes; and sometimes includes overseeing AfS interns. This role also supports communications and content production and sharing, as well as some fundraising and event support.  
  • Program Coordination Support: our primary programs involve coordinating international medical trips and facilitating trainings (whether online or in-person), so this role assists the Director of Operations with logistics, travel and volunteer coordination, managing the medical supply warehouse, communicating with foreign officials, as well as organizing training curriculum and course management in partnership with our team and volunteers. 

Because we are a small but mighty team, we all wear a lot of hats and our work changes constantly. Part of the beauty of AfS is that everyone steps up to help out and has a great time while doing it! We don’t expect you to know everything from the day you join the team. We’re all learning and growing together, and we’re excited to see a great person who loves learning new skills step into this role and grow!

All team members are provided an AfS laptop and desk space, though we are currently continuing to work from home due to the COVID-19 pandemic. Some visits to the office may arise before we officially return to predominantly working from the space. 

The office is located in the Dogpatch neighborhood of San Francisco at 2565 Third Street, Suite 237. The person who fills this role, should expect to work from the San Francisco office when in-person work weeks resume, and ideally should have a driver's license and be comfortable driving, as very occasionally this may be necessary for some projects and events. 


About Alliance for Smiles

Alliance for Smiles is a registered 501c3 nonprofit with a mission to forever improve and transform the lives of children and communities impacted by cleft lip and palate by providing free, comprehensive treatment while training and equipping local medical teams to provide quality, long-term care. 

Children born with cleft conditions in many countries face challenges. The solution is a relatively quick surgery (often around one hour) after which the children’s lives and opportunities are transformed forever. Unfortunately, most do not live in areas where trained surgeons are available, and if they do, surgeries are often unaffordable to most families. 

That’s where Alliance for Smiles (AfS) comes in, undertaking medical missions to offer free surgeries for children impacted by cleft lip and palate in underserved regions of the world, training the local medical teams that serve them, and establishing and equipping local Treatment Centers to provide long-term, sustainable care for these patients. 

AfS and its medical missions are powered by a lean team and board, along with almost one thousand volunteers. We’d love for you to join our team in this meaningful mission!


About you

This is an entry-level position. Successful candidates will be open and excited to learn a new role and new skills, communicative, and comfortable asking questions. A great candidate for this role will be: 

  • Be a “people person” who’s comfortable managing calls, mail, general inquiries
  • Be detail-oriented and good at managing task lists and priorities
  • Be familiar with the Microsoft Office Suite and social media
  • Have good verbal and written communication skills, as well as cross-cultural awareness, sensitivity, and interests
  • Be fluent in English; additional languages are a bonus
  • Be empathetic, socially aware, and values driven
  • Ideally, have a valid driver's license and be comfortable driving for some tasks, but this is flexible
  • Be open-minded, flexible, and ready to have fun with a small, friendly, and high impact team
  • Have authorization to work in the United States

About the Administrative Assistant, Part-time Role:

This part-time role is on-track to develop into a full-time role, as COVID restrictions ease and our teams are able to travel internationally to provide surgeries once again, as there…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Parcial
  • Tipo de contrato
    Contrato indefinido
  • Fecha de inicio
    7 de febrero de 2022
  • Fecha límite de postulación
    6 de febrero de 2022
  • Educación
    Formación Corta
  • Nivel Profesional
    Principiante
Compensación
USD $25 - USD $30
/ hora
This role in on-track to develop into a full time role with a salary of $53K-$55K/year, when international travel resumes

Compensación

A role with AfS will give you a hands-on learning and “life-changing” experience with a lean, fun, resourceful team of dedicated, friendly staff and volunteers, who are committed to changing and saving children’s lives. 

In addition to the paycheck, there are also some great benefits. You will: 

  • Gain experience working with an established and meaningful international 501c3 nonprofit and its global partners
  • Work with a manager/mentor to undertake and/or design projects that help you hone the personal and professional skills you want to develop as part of your career development
  • Be part of a large community of people committed to an inspiring mission of changing children’s lives and the world for the better
  • Take part in the many social events and amazing networks that come with being a part of AfS

Learn more at www.allianceforsmiles.org. If interested, please send your resume and cover letter to info@allianceforsmiles.org. Feel free to call (415) 647-4881 with any questions and thank you for considering a role with us! 


A diverse and inclusive workplace where we learn from each other is an integral part of AfS culture. We actively welcome people of different backgrounds, experiences, abilities and perspectives. We are an equal opportunity employer and a great place to work. Join us and help us achieve our life-changing mission!

A role with AfS will give you a hands-on learning and “life-changing” experience with a lean, fun, resourceful team of dedicated, friendly staff and volunteers, who are committed to…

Nivel de Idiomas

Fluency in written & spoken English is required; additional languages are considered a bonus, as we work with medical teams from around the world

Fluency in written & spoken English is required; additional languages are considered a bonus, as we work with medical teams from around the world

Ubicación

Temporalmente A Distancia
El trabajo se puede realizar en o cerca de San Francisco, CA
Ubicación Asociada
2565 3rd St, San Francisco, CA 94107, USA
Suite 237

Aplicar a: Oportunidad de empleo

Instrucciones:

Please send a resume/CV, cover letter, a link to your LinkedIn profile (if available) and any additional links or materials you would like to share with our team to info@allianceforsmiles.org or via this site.

Todos los campos son obligatorios
La hoja de vida/CV debe ser subida en formato PDF
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