Marketing & Events Specialist

The U District Partnership (UDP) is seeking a part-time Marketing & Events Specialist to support the event coordination and marketing tasks in line with the goals of the organization. This position will report to the Marketing & Communications Manager and will engage with the community, UDP staff and board, event vendors and contractors, and volunteers to help realize major public events hosted by UDP throughout the year and to grow awareness, maintain engagement, and drive growth for U District events and promotions.

UDP is seeking an organized, thoughtful team member who enjoys working within our diverse and developing community to amplify stories and grow the audience for the neighborhood. This position is part-time at 20 hours per week and may be expected to work additional hours in the weeks leading up to major events.

Duties & Responsibilities

Event Coordination

UDP hosts five major public events each year, in addition to smaller events and promotions in the neighborhood. These events include the U District Street Fair, U District $4 Food Walk, U District Cherry Blossom Festival, Seattle Boba Fest, and Summer Movies by the Bay. The Marketing & Event Specialist position will coordinate with the Marketing Manager, UDP staff, and contractors to oversee and promote these events in the U District.

• Assist with coordination of event logistics (entertainment booking, vendor and contractor communication, volunteer orientation, and other duties)
• Oversee planning documents to support task delegation and timeline management
• Engage local businesses and support recruitment for event participation
• Recruit craft and food vendors for Street Fair
• Develop information packets, scripts, and communication materials for event stakeholders
• Distribute event materials and resources (information flyers, posters, menus) to local businesses
• Support the development of community engagement strategies
• Support the design and development of sponsorship proposal packets and reports under the direction of the Marketing Manager
• Periodic day-of event support on weekends, with dates coordinated in advance

Marketing & Communications

• Use UDP and U District brand guidelines to maintain brand identity and integrity across all channels
• Create and edit engaging content including messaging, stories, photos, videos, collateral materials, and advertising 
• Write media and press release materials, adapting language and tone for the audience
• Design advertising graphics to promote U District events and programs
• Support development of content calendars for external communications
• Maintain the U District Seattle event pages and work across staff teams to update website content and presentation. Contribute to website strategy for both the UDP and U District Seattle websites
• Help monitor and track performance of marketing programs, including through Google Analytics, social media analytics, and email marketing reports
• Collaborate with internal teams and community partners on mutual projects

Core Competencies

• Excellent verbal and written communication skills
• Experience with project management, including the ability to organize and prioritize dynamic processes
• Ability to work effectively and build relationships with diverse stakeholders 
• Strong analytical and reporting skills, with the ability to look at large-scale data and make assessments
• Good judgment and problem-solving skills
• Strong attention to detail and experience developing accurate written materials
• Proficient in word processing applications, spreadsheets, and presentation software
• Proficient in design software, including the Adobe Suite
• Flexible in a fast-paced setting, able to work and prioritize under deadline pressure

Desired Education and Qualifications

• One year of progressively responsible experience in the field of event planning and/or marketing and communications
• Strong interest in nonprofit management, marketing and communications, and community events