Organización Sin Fin de Lucro

Administrative Associate - Office

Presencial
El trabajo se debe realizar en o cerca de New York, NY
Nuevo
|
Publicado hace 14 días

Detalles a Simple Vista

Tipo de contrato
A Tiempo Completo
Fecha de inicio
15 de julio de 2024
Fecha límite de postulación
10 de junio de 2024
Salario
Al menos USD $62.400 / año

Descripción

Little Island seeks an Administrative Associate – Office to join the Business Affairs team. A key player in Little Island’s Administrative department, which executes the administrative operations of our organization, this role manages the day-to-day operations of our Office Headquarters maintains relationships with key building stakeholders and project manages larger building projects. Little Island’s Headquarters (HQ) is a multi-purpose working space within a shared building that includes administrative offices, a locker room, a rehearsal room, kitchen areas, storage, and staff common areas. This position is the first line of communication for HQ visitors, distribution of equipment and supplies throughout the organization and office support. They collaborate across all departments to ensure efficiency in office and IT operational systems and procedures and works closely with the Assistant Director of Business Affairs and Capital Planning on contracts, legal, insurance, and related projects. This role reports directly to the Assistant Director of Business Affairs & Capital Planning.

The ideal candidate is a strong project manager and problem-solver who excels working in a fast-paced start-up environment. They display a high level of discretion and accountability, are dedicated to hospitality, and are passionate about public space and the administrative underpinnings of a multi-disciplinary non-profit operation.

What You’ll Do

Office and Building Management

• Serve as main point of contact and liaison for building stakeholders to ensure Little Island’s standard of accessibility, security, cleanliness, building projects and schedules are upheld

• Drive all HQ building initiatives and projects, updating and/or creating Standard Operating Procedures for space usage, bookings, security related to onboarding and offboarding and emergency planning

• Lead research, bidding and execution of HQ building construction and purchase of furniture/fixtures/equipment

• Assign and track employee and contractor desk and/or locker designation when onboarding and offboarding

• Coordinate all building and park security credentialing and access, including cameras, ID badges, and building access; creating and maintaining written Standard Operating Procedures

• Maintain HQ building guest lists, welcoming and greeting office visitors, answering questions, and directing guests to the appropriate place 

• Ensure communal office space, meeting rooms, rehearsal studio, locker room and pantry remain tidy, clutter free, fully stocked and in working order throughout the day

• Collaborate with Park Operations department on the upkeep and care of employee break areas in the park

• Receive and process all incoming mail, packages, and deliveries, ensuring successful and efficient distribution and storage parkwide

• Track and reorder all supplies for headquarters

• Maintain vendor relationships to support HQ spaces as needed


Business Affairs & Capital Maintenance

• Provide administrative support to the Assistant Director of Business Affairs & Capital Planning on projects, meetings, and organizational initiatives 

• Assist with capital maintenance planning and tracking, supervising projects as assigned

• Review insurance requirements and COIs, ensuring vendors are compliant and upholding contractual agreements

• Organize and maintain insurance paperwork

• Develop, update and maintain contract templates and department folder organization

• Draft and edit contracts as needed

• Develop, maintain and communicate department tracking systems with accuracy and efficiency 


Departmental Duties

• Collaborate with Assistant Director of Business Affairs & Capital Planning, Administrative Associate - IT and building stakeholders to maintain and coordinate HQ upkeep and projects

• Provide staff and guests with basic tech support, including wi-fi access, conference room technology and basic troubleshooting as needed

• Assist in onboarding new employees, contractors, and vendors including greeting, giving tours of HQ and employee spaces, preparing office furniture needs and distributing equipment/supplies (keys, employee IDs, uniforms)

• Oversee areas of offboarding when employee, contractor, and vendor tenures with organization end including employee ID and equipment return and locker and desk clean out


For full job description, desired experience, and benefits details please visit our employment page: https://littleisland.org/employment/

Little Island seeks an Administrative Associate – Office to join the Business Affairs team. A key player in Little Island’s Administrative department, which executes the administrative operations of our organization, this role manages…

Compensación

• 15 days’ vacation, 7 sick days, up to 3 personal days

• Health Benefits: Medical, dental & vision care

• 401(k) retirement plan

• Commuter benefits

• Flexible spending accounts

• Basic Life Insurance, Short & Long-Term Disability

• Employee Assistance Program

• Access to free tickets at Little Island and discounts at neighborhood businesses 

• 15 days’ vacation, 7 sick days, up to 3 personal days

• Health Benefits: Medical, dental & vision care

• 401(k) retirement plan

• Commuter benefits

• Flexible spending accounts

• Basic Life…

Ubicación

Presencial
872 Washington St, New York, NY 10014, USA

Cómo aplicar

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