Integral Ecology Administrative Assistant

We are seeking Ecology, Spirituality, & Justice Administrative Assistant an to join our team in Baden, PA. This position is responsible for administrative support to the core ministry areas of Ecology, Spirituality, Justice, and Community Outreach and occasionally to managers of diverse areas: Archives, and Mission Advancement. To support these efforts, some evening and weekend hours may be required.

The duties and responsibilities include general administrative tasks as well as specialized support to core ministry areas including, but are not limited to:

• Schedule meetings via Outlook calendar
• Maintain and update ESJ Collaborative Calendar; assist with Trinity House (Spirituality Center) calendar
• Process invoices and update accounts payable spreadsheets
• Attend meetings and take notes as requested
• Prepare in-house flyers as needed
• Serve as communications contact to Sisters and staff on behalf of supported departments
• Serve as point of contact for ordering office supplies for supported departments
• Create Zoom links and set-ups for supported department staff
• Collaborate with Mission Advancement Team and supported departments to create spreadsheets that reflect mission impact
• Update inventory lists for apiary/barn
• Assist in coordinating logistics and communications with volunteers, visiting groups, and Volunteer Workday program (March-November)
• Print and cut informational cards for gift shop products
• Copy and prepare funeral programs and worship aids
• Keep records, as requested, of Spirituality Center activities
• Track and organize registrations for Spirituality Center programs

Perform other related duties as assigned

Qualifications:

Education: High School diploma or equivalent and 5-7 years’ experience in an administrative support office environment or an equivalent combination of education, training and experience

Required Experience:

Understanding of, or willingness to learn, how ecology, spirituality, and justice are concerned; Proficient in Microsoft Office 365, Excel, other databases and related software; Proven ability to handle confidential information with discretion; Excellent organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; Outstanding written and verbal communication skills

Preferred: Post-high school education in a related field; Experience in a faith-based or nonprofit organization; understanding (or willingness to learn) about mission and ministries of Sisters of St. Joseph; Experience with or willingness to learn Canva and Pivot Tables

EOE Employer.

All candidates must pass a pre-employment drug screen and background checks.

Job Type: Full-time

Ability to Commute:

• Baden, PA 15005 (Required)

Work Location: In person

Benefits:

• 403(b) retirement plan with matching - up to 6%
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Employer-paid Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Must be able to read, write, speak and understand the English language