Part Time Administrative Assistant

Reconstructionist Rabbinical College seeks a part-time (30 hours/week), experienced Administrative Assistant to support our Recruitment & Admissions initiatives as well as more generalized Academic Affairs work. Reporting to the Director of Recruitment & Admissions and our Vice President for Academic Affairs, this outward-facing position provides accurate and reliable administrative support with tact, professionalism and warmth. The assistant facilitates calendaring, communications, record keeping, logistical/event support, meeting minutes and other needs as they arise. The ideal candidate is articulate, personable, able to accurately track details and moving parts, is flexible amidst a diverse array of responsibilities, and able to serve as a personable liaison to prospective and current students in our graduate and rabbinical programs.

This role provides entry into our wonderful organization and includes meaningful interaction with our community of students, faculty, and staff. It also provides opportunity for immersion in a dynamic, collegial, academic setting amongst a Jewish community which values inclusion and social justice.

This role requires onsite presence at our Wyncote, PA campus three days per week: Tuesday-Thursday. There may be opportunity to fulfill some weekly hours remotely on other days or to swap in-person days based on need.

Primary Responsibilities

• Scheduling, maintaining, and adjusting calendars of meetings, events, interviews, and travel accurately and with careful attention to detail; facilitating conference calls, placement exams, visits, events, and travel logistics; acting as point person for these items in collaboration with leadership.
• Receiving, directing and responding to requests by email and phone.
• Serving as a primary welcoming presence for visitors and guests for the academic program.
• Database entry, queries and report generation; Information and file organization
• Creating, preparing and distributing schedules, packets & flyers.
• Monitoring inventory of promotional materials and supplies.
• Taking minutes at internal meetings as needed.
• Processing expense reimbursement and credit card reconciliation.
• Problem solving and troubleshooting myriad issues.

We know that many people – particularly those from historically marginalized groups – don’t apply for jobs unless they meet all listed qualifications. As an organization committed to diversity, if many (even if not all) of the following describe you, we still want to hear from you.

Qualifications

• At least two years administrative assistant or related experience.
• Experience facilitating multiple, concurrent projects and working under deadlines.
• Microsoft Office experience: proficient in Outlook (both calendar and email), moderate Excel, Word and mail merge experience (candidates will be required to pass appropriate skills tests).
• Experience editing and proofreading including working with spreadsheets and PDF documents.
• Ease with scheduling and conferencing platforms such as Doodle & Zoom.
• Familiarity working with CRM/Student databases (Populi or similar).
• Knowledge of the Reconstructionist Jewish community helpful.

Capabilities:

• Strong interpersonal skills.
• Ability to communicate clearly with tact and professionalism, both verbally and in writing.
• Ability to interact appropriately with a wide variety of people projecting warmth, interest and competence.
• Ability to meet deadlines, self-motivate and track tasks.
• Ability to think critically and to troubleshoot and resolve problems.
• Organized and attentive to detail.
• Ability to retain information and master new skills quickly.
• Ability to learn new technology and to self train when needed.
• Ability to lift up to 30 pounds, bend, crouch, lift, reach, climb stairs and a stepladder.

Salary:

$22-23 per hour, commensurate with experience.

Benefits:

This is a part-time, 30 hour per week, non-exempt position with benefits that include health insurance, 401(k), paid vacation and sick time, and time off for major Jewish and American holidays. We offer a dynamic and progressive workplace. This position is potentially eligible for a hybrid work arrangement as indicated above.

To Apply:

Applicants should submit cover letter & resume to hr@reconstructingjudaism.org. Submissions without a cover letter will not be considered. No phone calls please. 

Diversity is a core value of our organization. Reconstructing Judaism is an equal opportunity employer and does not discriminate on the basis of any legally protected classes. All are welcome to apply.

About Us:

Reconstructing Judaism is the central organization of the Reconstructionist movement and includes the Reconstructionist Rabbinical College, the seminary for the movement. We train the next generation of rabbis, support and uplift congregations and havurot (lay-led Jewish communities), foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.

Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.