Administrative Assistant / Office Manager

Description: Specialty Family Foundation (SFF) is a private family foundation dedicated to investing in organizations and programs that focus on housing preservation and homelessness prevention and Catholic school education for LA County’s most vulnerable children, foster care youth, transitional age youth, and families. Our mission is to alleviate the conditions that lead to persistent poverty and provide educational assistance at all levels for those in need who are studying at Catholic institutions.

Tasks/Responsibilities: The Administrative Assistant/Office Manager will oversee the general administrative functions and activities of the office. This hybrid position will provide high-level administrative support by handling and performing routine administrative functions such as calendaring, preparing correspondence, sorting mail, receiving visitors, arranging conference calls, and scheduling meetings. Compiling, preparing and/or assisting in the preparation of complex materials and presentations (Board materials), correspondences, meeting minutes, office supply inventory maintenance, client and vendor communications, information and relationships.

Required Skills/Abilities: 

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook
• Team Player

Education and Experience:

• High school diploma or equivalent required; Associate’s Degree in office

administration or related field is preferred   

• At least 5 years of administrative and clerical experience required.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.