NYC Office Coordinator

Here's what you'll be doing:

The Office Coordinator will manage the day-to-day administrative functions of the office and provide administrative support for Co-Presidents, Officers and Committee Chairs. This includes answering phones, developing weekly promotional updates, updating the website and providing support for various volunteer events.  Reports to Co-Presidents.

Job Type:  Full time, salaried position / 40 hours per week

Work Schedule:  In-Person, 9:30 am - 5:30 pm. Specific hours may vary depending on weekend/weeknight event schedule. Must be available for special events

About you:

Skills should include: Self-starter, organized, comfortable with multiple software platforms, excellent writing and communication abilities, likes working with a diverse and enthusiastic group of volunteers, and aligns with the vision of the League of Women Voters.

Required Systems knowledge of:

• Google Workplace, MS Office, Word, PowerPoint, Excel
• Salesforce (or similar CRM database)- data entry, report generation
• Constant Contact (or similar system)- email marketing
• WordPress for website updates

Comfort or ease with learning software systems such as:

• GoTo Connect
• Eventbrite
• Zoom meetings
• IATS credit card processing

Responsibilities:

The Office Coordinator will support the overall work of the League and duties will include but not be limited to the following:

Be the (first) face of the office

• Meet and greet all arrivals at the office
• Make everyone feel welcome
• Answer phones and direct callers to the appropriate person and resources as necessary.  
• Order and maintain inventory of office and voter outreach supplies for volunteer access
• Update and sync various League Google calendars
• Assemble a list of League activities and create and distribute weekly League digest 
• Ensure League’s website is updated using WordPress (calendar updates, events, alerts, election information)
• Organize and maintain League photo library and archives
• Oversee requests and orders for League publications
• Update and maintain Vote 411 and “Who Represents Me” election and candidate information
• Interface with social media and Salesforce contractor
• Update and maintain database of volunteer and membership profiles in Salesforce
• Maintain and update list of volunteer opportunities and post on website

Issue Committees:

• Provide tech support for monthly Committee meetings including Zoom and Eventbrite 
• Provide advance and on-site set up for monthly “Lunch with the League” speaker series
• Assemble list of Committee updates for weekly League digest

Treasurer and Development:

• Ensure Salesforce database is updated with membership payments and donations  
• Ensure thank you letters have been sent for all donations - enter acknowledgement in Salesforce folder
• Ensure legal and tax documents are updated and available for grant funders.
• Issue monthly and ad hoc reports
• Perform other related duties as required

The League of Women Voters is an all-volunteer led, certified 501(c)3 non-profit organization. Equal Opportunity Employer.