At Christ House, the medically vulnerable men experiencing homelessness who come to us as they heal are not just our clients. When they are in our care, they are our neighbors and our community members. We opened our doors in 1985 as the first medical respite facility in the country for people experiencing homelessness with medical needs. Since that time, we have remained fully engaged in the conversation around radical hospitality, inclusion, and healing.
In 1992, Christ House opened the Kairos Program, a permanent supportive housing community for former patients with chronic illnesses who decide to make a commitment to their substance use recovery. The program supports up to 45 members and provides ongoing medical care, recovery and spiritual life programs. Kairos program members are an integral part of the Christ House community.
We are currently seeking a full-time Accounting Assistant to join our team.
Under general supervision, the Accounting Assistant is responsible for assisting the CFO with the daily accounting, finance and administration needs of the organization. These include, but are not limited to, processing accounts payable and accounts receivables, recording bank deposits and journal entries into QuickBooks, assisting with timekeeping and payroll processing using QuickBooks Time, assisting with benefits administration, onboarding/offboarding staff and account reconciliations. This position reports to the Chief Financial Officer while maintaining the highest standards of accuracy, timeliness, and compliance.
Duties and Responsibilities
Accounting - Accounts Payable
o Process vendor payments using QuickBooks, ensuring timely and accurate payment of vendor invoices.
o Handle vendor communications, resolve any billing disputes. Maintain vendor portal logins, passwords and general maintenance.
o Audit incoming invoices and other payment requests for appropriate coding and authorizations, routing as appropriate.
o Assist in educating employees and managers on policies and procedures relating to disbursements.
o Review credit card expense reports and petty cash replenishments requests for accuracy and completeness.
o Prepare utility expense spreadsheets on a monthly basis to track utility expenses for submission to granting agencies.
o Assist with preparation of annual 1099’s.
o Assist with preparation for the annual audit.
o Maintain vendor files, including contracts for services and paid items.
Accounting - Accounts Receivable
o Prepare invoices as needed.
o Record bank deposits in QuickBooks. Assist in monthly reconciliation between accounting and development systems.
o Maintain customer files
o Generate internal and external reports from accounting systems as needed.
o Assist in resolving discrepancies and irregularities.
Accounting - Payroll
o As needed, act as backup for processing bi-weekly payroll.
o Review timesheets, preprocessing payroll reports.
o Assist in reconciliation of all benefit deduction statements with payroll preprocess reports.
o Assist in Reconciliation of monthly benefits bills with HR and payroll.
o Assist with ensuring accuracy of Time and Attendance data and various accruals.
o Assist with ensuring compliance with IRS and other governmental laws and regulations.
o Prepare offer and new hire documents
o Maintain HR files to include I-9 files
o Respond to employment verifications
o Respond to EDD earnings verification/ audit requests
o Data collection, preparation of employee census information for compliance reports
o Assist in benefits administration, including processing new hires, terminations and employee changes
o Assist in scheduling interviews for job applicants, onboarding and offboarding.
o Assist in preparing and scheduling staff training and retreats.
Knowledge, Skills, and Abilities
o Basic understanding of GAAP and IRS regulations.
o Extremely detail oriented and organized and able to work independently and accurately under general supervision.
o Technology and accounting systems savvy.
o Excellent verbal and written communication skills that are tactful and diplomatic
o Ability to work under pressure in a fast-paced environment, able to respond to changing priorities
o Able to respond effectively to telephone and in-person inquiries.
o Knowledge of basic Microsoft Office programs and QuickBooks required.
o Handles documents on a variety of topics of a highly sensitive nature and maintains confidentiality regarding all documents and information received by or in the possession of the employee.
Education and Experience
o BA in finance, accounting, or related field preferred, but not required. Or equivalent combination of training and experience.
o 1-2 Years of experience in accounting
o Experience with QuickBooks and Excel is required
Physical Demands & Work Environment
Position is considered to be sedentary, and no unusual physical requirements are necessary to perform daily tasks. Position requires extended period of sitting, with much of the work done at a computer workstation. Stooping and/or bending may be required to perform routine clerical tasks, such as filing. Position duties may require incumbents to lift, carry heavy objects (up to 25 lbs.) on a non-routine or daily basis.
Christ House provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability or genetics.
At Christ House, the medically vulnerable men experiencing homelessness who come to us as they heal are not just our clients. When they are in our care, they are our neighbors and our community members. We opened our doors in 1985 as the first…
We believe in the whole person and invest accordingly.