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Development and marketing/communications coordinator

Publicado por
Nuevo
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Publicado hace 28 días

Start date: May 2022

Reports to: Senior Manager


Position summary: Writing and research assistance for fundraising and marketing/communications, ensuring targeted and consistent messaging. Manage administrative processes related to fundraising activities, grant system, governance, and marketing/communications.


Organization summary: OMeGA Medical Grants

Association is a third-party, non-profit administrator of graduate orthopaedic medical education grants. Established in 2008, OMeGA advances professional practice and enhances patient care by ensuring continued financial support of orthopaedic residency and fellowship programs. Systems and processes have been designed to prevent conflicts of interest between industry and educational institutions. We offer medical/dental and life insurance, employer contribution of 10% of salary to employee’s retirement plan, 403(b), a generous PTO policy, summer hours, and flexible work hours.


Primary duties and responsibilities:

Development writing, marketing/communications, and governance assignments. Responsibilities include writing, research/fact-checking, and refining/proofing.

• Target current and potential donors, program applicants, and society partners.

• Develop communications that advance OMeGA’s mission.

• Draft and submit donor applications, providing all information and materials requested. Create/maintain tracking system for all donor applications, grants and reconciliation, sharing usernames and passwords with OMeGA staff.

• Create presentations for Board and Review Committee members.

• Assist with website updates.


Grant management assistance

• Assist with grant applicant notifications and assign/approve follow ups, as requested. Respond to inquiries, routing to others as appropriate.

• Process application fees and review Letters of Inquiry during open grant application periods. Assist with reviewing applications for completeness.

• Assist with gathering and creating stats from various sources. Generate graphs/figures using stats and lists from online grant management system data to be used on OMeGA’s website, donor reports, flyers, and subspecialty society communications.

• Export historical data from online grant management system to Excel and archive.

• Manage the grant recipient certificate process, ensuring efficient and timely delivery to fellowship programs.


Governance, communication, and administrative assignments

• Manage administrative issues related to the Board and Review Committee including drafting meeting minutes, polling attendees for meetings, updating contacts, and instruct members on how to remain conflict free

• Track, and regularly update partners’ annual meetings and communication timeline on Outlook calendar and Excel spreadsheet. Annually update and maintain partners’ contact information.

• Compile OMeGA communications (ribbons, flyers, slides, etc.) to be used at subspecialty annual meetings.

• Coordinate annual joint letter with partners; distribute customized versions to multiple target audiences including current and prospective donors.

• Write/continually update SOPs for managed processes.

• Establish and maintain files so documents can be logically accessed by OMeGA staff.

• Perform other duties as assigned.


Knowledge, skills, and abilities:

Education: Undergraduate degree preferred; minimum Associates Degree required. Ideal position for a recent graduate.

Experience: 1-2 recent years in an office environment, including experience communicating with external parties and supporting more than one person. Association experience preferred. Experience working with busy professionals a plus.


Specific Skills:

• Exceptional written communication skills. (Persuasive and expository writing samples will be required at the interview stage.)

• Excellent grammar and proofing ability.

• Proficiency in Microsoft Office Suite applications, with practical experience in Excel (formulas) and PowerPoint.

• Ability to extend learning from one situation to another and connect the dots between seemingly disparate responsibilities.

• Superior researching capabilities.

• Strong organizational skills: ability to prioritize and coordinate a high volume of projects and details simultaneously.

• Good verbal communicator who can build relationships with volunteer leadership, staff, and vendors.

• Technically savvy and able to quickly master the grant management system database, Zoom, Constant Contact, and Survey Monkey.


Working Conditions/Travel:

• Limited, if any, out-of-town travel: Maximum 3 days/year.

• Approximately 6-8 evening conference calls/year.

• Hybrid working arrangement


Success factors:

• Broad understanding of mission, goals, and objectives of society, as well as strong understanding of how the independent program activities meet these objectives.

• Resourceful, self-starter with problem-solving and troubleshooting abilities.

• Great attention to detail and follow up.

• Ability to create assignment list, track and keep multiple projects moving forward at the same time.

• Strong customer service aptitude.

• Interpersonal abilities to get along with others and work as a team.

• Professional demeanor to appropriately represent professional society.

• Professional conduct, including timeliness, accuracy, flexibility, and focus on work during work hours.

 April 18, 2022

Start date: May 2022

Reports to: Senior Manager


Position summary: Writing and research assistance for fundraising and marketing/communications, ensuring targeted and consistent messaging. Manage administrative processes related to…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Completo
  • Fecha de inicio
    30 de mayo de 2022
  • Fecha límite de postulación
    15 de mayo de 2022
  • Educación
    Formación Corta
  • Nivel de Experiencia
    Intermedio

Compensación

• Medical, dental, life insurance, and long-term disability plans for full time employees

• Employer-sponsored 403b

• 10% of salary to employee’s retirement plan

• Generous PTO policy

• Summer hours and flexible work hours

• Medical, dental, life insurance, and long-term disability plans for full time employees

• Employer-sponsored 403b

• 10% of salary to employee’s retirement plan

• Generous PTO policy…

Nivel de Idiomas

Proficient in English

Proficient in English

Ubicación

Temporalmente A Distancia
El trabajo se puede realizar en o cerca de Rosemont, IL
Ubicación Asociada
Rosemont, IL 60018, USA

Aplicar a: Oportunidad de empleo

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