Executive Assistant to the Chief Operating Officer

ABOUT COLOR OF CHANGE

Color Of Change (COC) is the nation's largest online racial justice organization. As a national online force driven by over seven million members, we move decision-makers in corporations and government to create a more human and less hostile world for Black people in America. We activate our members to take action on crucial issues—from criminal justice to media representations to the social safety net and voter freedom—so that we can build the power necessary to transform the written and unwritten rules of society. Our work – both rapid response and long-term campaigns for change – amplifies the voices of Black folks and our allies, building power and delivering meaningful wins that create consequences for racial injustice and build momentum for implementing solutions that move Black people and all people forward.

POSITION DESCRIPTION

We are looking for an exceptional, experienced, and highly dedicated Executive Assistant to the Chief Operating Officer (COO). The ideal candidate will be an administrative professional committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment. This position is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in racial and social justice issues. If you're passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement.

This position is based in our Washington, DC, or New York office and reports to the Chief Operating Officer (COO).

RESPONSIBILITIES

Calendar Management & Complex Travel Coordination

• Coordinate the Chief Operating Officer's schedule with a strong understanding of shifting and regular priorities to maximize impact and workflow
• Lead scheduling internally and externally with various internal teams on behalf of the Chief Operating Officer, acting as a key liaison and representative for the COO's office.
• Flawlessly manage and coordinate various travel arrangements for the Chief Operating Officer and/or those collaborating with the COO's office, ensuring accuracy, efficiency, and impeccable attention to detail with shifting needs and priorities
• Coordinate and execute logistics for all of the Chief Operating Officer's hosted meetings and events, coordinating contractors and vendors as needed
• Create meetings and associated timelines; prepare and distribute meeting notifications and agenda materials; and manage all correspondence and meeting execution with the highest level of accuracy, efficiency, and attention to detail.

Data Entry & Records Management

• Ensure efficiency, accuracy, and quality control for Chief Operating Officer's financial reports, tracking and reconciling all expenses in collaboration with the Finance department
• Complete and submit the Chief Operating Officer's timesheets and department invoices effectively and efficiently, minimizing any margin of error or risk
• Collaborate with other departments to produce and/or collect accurate data for reports and other actionable items for the Chief Operating Officer's Office
• Manage and update shared files for the Office of the Chief Operating Officer with the most current content for the COO's briefings, travel, meeting schedule, etc., with ultimate discretion.
• Take meeting notes and share next steps with collaborators as needed; attend board and working group meetings, record and circulate minutes.

Additional Administrative Responsibilities

• Routinely exercise discretion while assisting the Chief Operating Officer in enforcing management policies and general business operations for COC.
• Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating the Chief Operating Officer with status reports
• Provide support for other administrative positions and duties as required, including event management
• Travel independently and with the Chief Operating Officer (10-30-50%) in support of engagements

QUALIFICATIONS

The ideal candidate will be highly proactive and convey administrative excellence, exercising complete discretion and poise under pressure while demonstrating effective written and oral communication skills. Candidates with excellent attention to detail and the ability to prioritize time-sensitive assignments will excel in this role.

You should have:

A minimum of 3-6 years of experience in an administrative role supporting Senior/C-suite executive(s) or an Executive level office (nonprofit/social justice organization experience preferred)         

• Significant demonstrated experience crafting internal and external facing client/partner communications and high-level proficiency in Microsoft Office and Google Suite
• Impeccable verbal, written, research, communication, and deck creation skills, and experience  
• Demonstrated alignment with Color Of Change's mission, and a strong commitment to racial and/or social justice
• Excellent organizational skills and the ability to communicate complex ideas in clear, concise terms (verbally and written)
• Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators based in various office locations or working remotely
• Ability to exercise independent judgment and take initiative in an environment with shifting priorities
• Able to work independently in a face-paced environment, with a proactive approach
• Dedication and ability to work flexible hours, and travel (10-30-50%)
• Commitment to confidentiality and ability to exercise absolute discretion
• A passion for creating community on the team

MORE INFORMATION

Union Position: No

Location: Washington, D.C., or New York, NY

HOW TO APPLY

Click the "Apply for this position" link and submit a resume and COC-specific cover letter. Applications will be received on a rolling basis.

COMPENSATION

This is a full-time, exempt position. The salary for the Executive Assistant position is $72,000. Color Of Change also offers a competitive benefits package.

Color Of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.