ATX Chamber Music and Jazz Administrative Coordinator

Pay:

Hourly: $25-$40/hour, based on experience

Part-time

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Qualifications

• Bachelor’s Degree Required
• Experienced musician / music teacher / music student preferred
• Work authorization required 

Summary

ATX Chamber Music and Jazz is a non-profit organization that brings world-class classical and jazz musicians to the Live Music Capital of the World. Inspired by Austin’s eclectic culture, the organization presents music in a variety of venues, commissions, and premieres new works, and provides social and educational opportunities for the Austin community. ATX Chamber Music and Jazz aims to elevate the cultural and artistic life of Austin by presenting a level of artistic excellence not regularly found in the city. 

ATXCMJ designs exhilarating concert experiences that break the mold of the traditional formal concert. We present concerts of the highest caliber in a variety of venues, in conjunction with social activities including happy hours, meet and greets with the artists, and pre-concert discussions. Our venues range from upscale to casual, from concert halls to bars, making our events appropriate and enjoyable for all members of the community. Our signature, themed concert experience engages with multiple aspects of a certain culture, idea, or artist, through cross-genre and cross-disciplinary programming.

Job Description/ Position Overview

This part-time, hourly employee will manage day-to-day operations, including administrative, social media, public relations, and event support for ATX Chamber and Music and Jazz.

Candidate Qualifications and Experience

This position requires demonstrated project management skills, event management, public relations experience, and a proficiency in Word, Excel, Google Docs and data management. Attention to detail and strong interpersonal, problem solving, and sophisticated communication skills are essential. 

Reports to:

The position reports to the Artistic Directors of ATX Chamber Music and Jazz.

Primary Responsibilities / Tasks

Administrative Responsibilities

• Providing clerical support including: 
• Scheduling meetings
• Liaisoning with artists and coordinating logistics
• Coordinating with venues 
• Coordinating event logistics
• Assisting with preparation and submission of funding proposals/ reports, annual report
• Supporting educational and community outreach initiatives, including scheduling and communications
• Managing printing and mailing of the season brochure and other mass communications
• Providing general administrative support throughout the concert season
• Coordinating and collaborating with contractors including recording engineers, event planners, fundraising and public relations/marketing consultants

Communications Responsibilities

• Working with public relations firm on strategic communications for the concert season, including consistent messaging, language, and style
• Distributing newsletters and coordinating online content
• Collaborating with public relations firm and website developers on social media to increase visibility and social media traffic, including writing or editing content for social media posts, website, e-newsletters.

Social Media/ Website

• Securing artist photos and bios
• Writing/designing social media posts in conjunction with PR firm
• Posting concert and artist information on website and event calendars 
• Maintaining social media presence on Facebook, Instagram, etc.
• Maintaining list of followers and communications to new audiences

E-Newsletter

• Writing/creating monthly newsletter during off-season
• Writing/creating additional newsletters during concert season
• Posting newsletter content on the ATX website  
• Organizing and maintaining subscriber contact information.

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Event/Artist Support

• Submitting concert season information to online event calendars (list to be supplied)
• Securing photos, biographies, itineraries, and travel needs from artists
• Managing logistics for artists

Artistic Director Collaboration

• Working closely with the ADs on content and publications
• Attending weekly planning meetings with ADs (via Zoom)
• Distributing thank-you notes to media, donors, etc. at the close of the season
• Submitting a summary of coordinating activities to the ADs at the end of the concert season.

Appointment, Compensation, and Work Schedule

This is a part-time position for the eleven-month period beginning July 15, 2023 through June 15, 2024, for approximately 15-20 hours/week. Position is renewable. 

The Coordinator must be available full-time (approximately 9 hours/day (including evenings) in the two weeks leading up to a concert. 

To apply, please submit the following:

• Resume
• Cover letter describing why this position may be a fit for you, as well as why your experience and approach make you most eligible
• Letters of recommendation or references from at least two individuals who have direct experience working with you.

Please send your resume, cover letter, writing sample if available, and at least two references to geoffrey.herd@atxmusic.com Please NO calls, faxes, or emails (other than emails presenting resume and cover letter).