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Publicado hace 8 días

Administrative Assistant (Part-time)- Remote in Washington DC

A Distancia, El trabajo se debe realizar en o cerca de Washington, DC

Descripción

Tipo de contrato:A Tiempo Parcial
Educación:Licenciatura
Nivel de Experiencia:Nivel intermedio
Salario:USD $50.000 - $65.000 / año
Based on full time annual salary to be pro-rated to hours actually worked on a part-time basis; current estimate is 20 hours per week

Descripción

Reporting to the Executive Director, the Administrative Assistant is responsible for providing support for operations, accounting, communications and development to the Executive Director and other staff.

At this time SELF is a fully virtual office but may open a physical office in the Washington, DC area in the future.

CANDIDATES MUST BE LOCATED IN THE WASHINGTON DC METRO AREA (DMV) AS THE POSITION REQUIRES PHYSICAL ACCESS TO SELF'S MAILBOX AND BANKING.

About SELF

The Solar Electric Light Fund (SELF) delivers sustainable solar power and wireless connectivity to rural villages in developing countries. Operating at the cutting edge of solar technology, SELF provides clean energy for water pumps, health clinics, schools, homes, Internet kiosks, micro-enterprise centers and irrigation systems. The goal is to improve health, education and economic opportunity for the nearly 1 billion people who live without electricity. 

Duties and Responsibilities

  • Check DC mailbox twice a week; copy and deposit checks at bank.
  • Scan and distribute mail to staff as appropriate
  • Coordinate office procurement
  • Coordinate office contracts for phone and other technical services
  • Coordinate project procurement of equipment and logistics including arranging and tracking international shipments under direction of Project Managers
  • Provide support to staff and partners in coordinating travel arrangements, acquiring visas and other travel documents.
  • Set up messenger, courier and conference call services as required
  • Assist with the accounts payable and accounts receivable functions under supervision of the Director of Finance
  • Review incoming invoices, code them and enter them into the accounting system
  • Prepare bank deposits
  • Review and record incoming payments
  • Review and process staff expense reports
  • Process monthly credit card statements including: review of statement for proper charges, collection of supporting documents, and coding and entry into the financial system
  • Provide assistance as required during the annual audit
  • Coordinate preparation and mailing of letters to donors.
  • Makes logistics arrangements with US Postal Service for holiday card delivery
  • Entry of donor information into Salesforce
  • Provide other administrative and logistical support as required by SELF staff
  • Renews State charitable organization solicitation registrations as needed

Qualifications

  • Excellent written and oral communication skills
  • Ability to plan, organize, and prioritize tasks effectively
  • Knowledge of general office procedures
  • General knowledge of maintenance and troubleshooting of office equipment
  • Experience with processing accounts payable and/or accounts receivable a plus
  • Ability to work independently and within a team environment.
  • Skilled in computer operations including word processing, database management, and Internet access. Solid working knowledge of MS Office 365.
  • Ability to proactively manage multiple work tasks in a timely manner
  • This position requires quality written and oral communication skills, as well as excellent interpersonal skills, demonstrated by the ability to establish and maintain relationships with people. 
  • The ideal candidate for this position is gregarious, confident and able to function well in a team-oriented environment. 

Reporting to the Executive Director, the Administrative Assistant is responsible for providing support for operations, accounting, communications and development to the Executive Director and other staff.

At this time SELF is a fully…

Compensación

SELF offers full coverage health insurance, a 3% pension contribution and starting vacation of 3 weeks per year.

SELF offers full coverage health insurance, a 3% pension contribution and starting vacation of 3 weeks per year.

Ubicación

A Distancia
El trabajo se puede realizar en o cerca de Washington, DC
Ubicación Asociada
Washington, DC, USA

Cómo aplicar

Interested applicants should forward a resume, cover letter, and salary range requirements, to: admin@self.org. Applications without a thoughtful cover letter will NOT be considered. A rolling application process will apply.

Interested applicants should forward a resume, cover letter, and salary range requirements, to: admin@self.org. Applications without a thoughtful cover letter will NOT be…

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