Capacity Building Coordinator

Capacity Building Coordinator

The Capacity Building Coordinator provides project and administrative support to capacity

building initiatives and leadership personnel. This role is responsible for the creation and

execution of administration, finance, and project management processes. The coordinator

manages all continuing education certification processes and facilitates communication

internally and externally to support the overall work of Capacity Building.

The salary for this position is $62-70k. This position is based in the organization's Los

Angeles or Berkeley office with a hybrid remote/in-office schedule.

SPECIFIC DUTIES + RESPONSIBILITIES:

• Tracks and creates tracking mechanisms for grants, contracts, and other finance related materials for Capacity Building efforts.

• Assists with the preparation of Capacity Building contracts and grants, such as training

agreements, funding requests, and contracts for services, formatting and submitting

documents as needed.

• Oversees accounts receivable for Capacity Building projects, including the oversight of

internal and customer invoices, processing with the finance department, and provision

of receipts to customers.

• Maintains a system for tracking invoices and following up on all outstanding division

invoices.

• Supports virtual and in-person training activities including scheduling, processing

payments, providing reports of planned and completed trainings, and coordinating

logistics for virtual and live events.

• Tracking enrollments in the learning management system (LMS), and checking in and

approving course video/education plan uploads for certification trainings.

• Assists with the planning and coordination of the annual Sexual Health Update

conference, including communicating with speakers, sponsors, and conference

participants and obtaining and organizing agreements, payments, and other materials.

• Coordinates Capacity Building payments, including verifying expenses, obtaining

approvals, ensuring appropriate use of cost-center codes, maintaining records, and

tracking monthly statements.

• Tracks and prepares all continuing education information for training activities,

including certificates, evaluation summary reports, and class rosters from the LMS.

• Manages continuing education (CE) activities for CME, Nursing, CHES, and CPH,

including the maintenance of administrative files, preparation of CME annual and

CHES quarterly reports, and preparation for re-certification surveys and on-site

reviews.

• Create CE course modules and certificates in LMS

• Create webinar evaluations (SurveyMonkey) and CE application forms (Google

Forms)

• Coordinates the answering of customer service calls/emails to provide and obtain

information about continuing education credits.

• Additional duties, as assigned.

EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES:

The requirements listed below are representative of the experience, knowledge, skill, and/or

ability required to perform this job.

• Successful candidates must be mission-driven and passionate about protecting and

expanding access to sexual and reproductive health care for all

• College degree preferred and/or minimum of three years’ experience working in an

administrative capacity in a non-profit or business environment.

• Ability to communicate effectively both verbally and in writing with individuals inside

and outside the organization.

• High computer proficiency (PC or Mac) including Microsoft Office and other software

products (Word, Excel, PowerPoint, Adobe), financial software and collaborative, web based tools (Dropbox, Google, Box).

• Experience using content management, website, and email marketing tools (e.g.,

WordPress, Drupal) is preferred.

• Excellent planning and project management skills, including the ability to work

effectively both independently and as a member of a team.

• Strong time-management skills and the ability to organize and complete multiple tasks

with different time lines.

• Ability to be resourceful, multi-task and adjust well to shifts in priorities in a deadline

driven environment.

• Strong editing and proofreading skills and attention to detail with numeracy.

• Strong knowledge of administrative/office systems, electronic file management, and

basic equipment, and the ability to develop effective administrative procedures.