School Site Coordinator

POSITION LOGISTICS 

Employer: San Francisco Education Fund 

Job Title: School Site Coordinator   

Type: Non-Exempt  

Location: San Francisco, CA (Currently hybrid; work from home and in the office 1x a week) 

WHO WE ARE 

The San Francisco Education Fund leverages the full power and breadth of our collective resources to invest in the success of SFUSD public school students, mobilizing the community through tutoring and mentoring, scholarships, teacher grants, and corporate school adoption. 

We believe all students deserve an equitable and inclusive education experience and the opportunity to thrive, regardless of race, ethnicity, nationality, socio-economic status, gender, sexual orientation, or other life circumstances.  We know “It Takes a Community” and we're looking for passionate changemakers dedicated to improving San Francisco public schools to join our team.  

Additional information about the Ed Fund’s programs can be found at www.sfedfund.org.  

 THE ROLE  

In the fall of 2022, test results confirmed that the pandemic caused students to fall behind in their academic growth. Just over 50% of SFUSD students are grade-proficient in literacy and just under 50% are grade-proficient in math.

In the summer of 2021, in partnership with SFUSD and DCYF, the Ed Fund launched the largest literacy support program in San Francisco. In less than two years, this high-dosage, online tutoring program has reached 6,171 students from 27 priority schools. Students are currently participating in the program through the remainder of the school year either at one of our school sites – high schools are receiving math tutoring; elementary schools are focused on literacy.  This research-backed approach addresses the urgent need for students who experienced the greatest learning interruptions and impact on their progress during the pandemic.

Reporting to the Senior Coordinator, Strategic Projects, the School Site Coordinator is a new position the Ed Fund created to help schools manage the day-to-day logistics of this virtual tutoring program. 

YOUR OPPORTUNITY FOR IMPACT 

Committed to ensuring a high-quality tutoring experience for every child, you will be the liaison to 10+ school sites, ensuring that the technical and logistical needs of the virtual tutoring programs run smoothly.

Outreach and Registration Processes of Tutoring Programs 

• Lead and conduct onboarding meetings and presentations with interested and confirmed schools to hit enrollment targets of 2,500 students across a variety of schools

• Create outreach collateral and marketing materials so schools understand what they are signing up for (e.g., onboarding guides, overview of program, launch checklist)

• Ensure leads at school sites have deep understanding of their role and tutoring program expectations  

• Support school sites with teacher and family engagement efforts for the purpose of recruiting students into the tutoring program and so families will understand the value of this program and ensure their students are showing up for tutoring

• Coordinate and support the registration processes - collecting student information (e.g., grade levels, reading scores, tutoring times) with assigned school sites prior to program launch 

• Continuously share out registration progress with SFUSD staff and external tutoring providers so that partners can problem-solve and pivot as needed

Implement Tutoring Programs at ~10 partner schools 

• Master the ins and outs of the virtual tutoring program’s technical and logistical needs from both the teacher and student perspective

• Provide regular on-site support at schools during tutoring windows to facilitate smooth tutoring sessions, to ensure students and teachers are having a positive experience

• Trouble-shoot and solve site-based tutoring issues as they arise 

• Act as the go-to person for all school site questions regarding the tutoring programs and help ensure schools are using tutoring helpdesk websites to log challenges 

Build Relationships with School Sites and Tutoring Partners

• Develop and maintain relationships with relevant school staff and tutoring partners

• Provide excellent customer service to school leadership and key staff at partner schools and follow up with all parties in a timely manner

• Conduct weekly check ins (virtual or in person) with partner schools to go over attendance, data, challenges as they arise

• Meet with tutoring partners on a continuous basis to go over day-to-day school site implementation and upcoming program strategy

QUALIFICATIONS  

• Bachelor’s degree or 2+ years equivalent work experience in project management, school-based work, nonprofit/NGO practice, or a combination  

• Demonstrated commitment to educational equity and improving public education through community involvement 

• Strong project management skills including the ability to handle multiple deadlines and competing priorities with demonstrated results 

• Ability to build strong partnerships with multiple stakeholder audiences, including principals, afterschool programs, teachers and external tutoring providers

• Strong critical thinking and problem-solving skills; a driving force who works toward clarity and solutions  

• Excellent written, oral and interpersonal communication skills, including public speaking and presentation skills; service-oriented mentality with client first approach 

• Knowledge of Microsoft Office Suite and Google Suites  

• Must pass criminal background check upon receiving an offer 

• Ability to travel to SFUSD school sites regularly

 DESIRED QUALIFICATIONS 

• Salesforce CRM  

• Prior work in education, foundations, social impact or nonprofits 

• Bi-lingual skills in English and Spanish and/or Cantonese

• School partnership or teaching experience 

• Virtual tutoring experience