Business Office Coordinator

Business Office Coordinator

Washington School for Girls Washington, DC

Department Description: The Business Office Coordinator provides confidential, consistent and professional support to overall management of the school. S/he works as a team member to foster the mission of the Washington School for Girls. S/he possesses excellent organizational, writing, and editing skills and an ability to anticipate the needs of the school operations.

Description of Classification: This is a 12 Month Position

Detailed Description of Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Financial Operations

• Complete monthly reconciliations of certain financial accounts
• Assist with regular banking responsibilities including preparing bank deposits
• Support DFO in maintaining financial records

Facilities and Maintenance

• Assist in coordinating facilities, maintenance, and purchasing requests
• Maintain log of on-going maintenance projects
• Assist in identifying vendors/suppliers for facilities projects as needed
• Maintain facility records, including what is needed for emergency drills

Operations Management

• Complete Government Applications and Forms
• Maintain business licenses and regulatory paperwork as needed
• Organize requisitions, work orders, and other internal accounting reporting as needed, under the guidance of the Director of Finance and Operations
• Ensure ongoing monitoring and implementation of service contracts

Lunch Program Coordinator

• Schedule, conduct, evaluate and participate in the auditing of the school lunch program
• Assure compliance with National School Lunch Program (NSLP) program requirements
• Train food service personnel in meal program procedures
• Work closely with school lunch provider regarding monthly lunch menus, delivery, and other requests

Human Resources Management

• Provide administrative support for the employee benefits program including annual renewal of plan and managing employee changes
• Assist in communicating company policies and procedures with President
• Perform the full cycle of recruitment for open employee  positions
• Maintain all Personnel files and ensure all employees are up-to-date with needed compliance standards
• Assist with payroll for all employees on semi-monthly basis

Board of Trustees and School President

• Provide organizational support, such as record keeping, to the Board of Trustees and School President

Professional Competency

• Reflect and model WSG values and attitudes as a Catholic School in interactions with students, teachers, families, and members of the public.
• Follow the policies and procedures of WSG as described in the WSG Personnel Handbook, including such items as being on time, professional dress, and maintaining appropriate records and reports.
• Demonstrate high standards of professionalism, including legal and professional ethics in interactions with students, faculty, staff, administrators, and members of the public.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to work with diverse populations
• Collaborative leadership and decision making
• Exceptional interpersonal and relationship building skills
• Data managements tools, organizational tools, computer skills (Word, Excel, Access, PowerPoint and Google Email)
• Keen understanding of best practices in human resources
• Excellent organization, communication, writing, and editing skills
• The ability to see what needs to be done and take initiative in doing it.

Education Requirements: Bachelor's Degree required in applicable field of Business, Marketing, Accounting, Education

Supervisory Responsibilities: None

Accountable to: Director of Finance and Operations

Details at a glance

• On-site Location
• Full Time Schedule
• 4-Year Degree Required Benefits

Comprehensive Benefits Package.

How To Apply

Please send your cover letter and resume to jobs at wsgdc.org

ATTN: Lori Palmer, Director of Finance and Operations

Subject: WSG, Business Office Coordinator Position

Job Type: Full-time

Experience:

• Business Office Management: 1 year (Preferred)
• Microsoft Office Suite: 1 year (Required)
• Google Suite: 1 year (Required)
• Human Resources: 1 year (Preferred)

Education:

• Bachelor's Degree (Required)