Admin Assistant

Tipo de contrato

Tiempo completo
Con contrato

Publicado

22/10/2018

Fecha de inicio

22/10/2018

Dirección

1540 Avenida José Pardo
Miraflores
Tacna
15074
Perú

Descripción

Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;

 Search and retrieve office files, and reproduce documentation and background material for reference and action by the supervisor, as and when required;

 Receive, register, route correspondence and office pouch. Maintain a follow up system

 Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.

 Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.

 Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.

 Assist the supervisor to monitor and record expenditure/disbursement of funds.

 Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.

 May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;

 Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.

 Any other responsibilities/functions deemed necessary by the supervisor/or senior manager in order to meet the level of the services in the organization.

Nivel de idiomas

Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management , Human Resources or other related field.

 Minimum 4 years (for secondary education holder) or 3 years (for secondary education and certifcate/training holder) of previous job experience relevant to the function;

 Computer skills (MS office and People soft applications).

 Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

 Good knowledge of UNHCR Admin and financial rules, procedures and processes;

 Knowledge and working experience of MSRP (Peoplesoft);

 Prior exposure to UNHCR refugee operations and functions relating to field office administration

 Completion of UNHCR learning programmes or specific training relevant to functions of the position.


Nivel profesional

Profesional

Nivel mínimo de educación

Licenciatura

Cómo aplicar

admin.peru@unhcr.org
http://www.unhcr.org/recruit/p11new.doc

Tacna, Peru

Closing Date

28 October 2018 (inclusive)

Ref: “TACNA-AdminAssG4”


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