Grants Manager

Who We Are 

Hispanic Federation (HF) is the nation's premier Latino nonprofit membership organization. Founded in 1990, HF supports Hispanic families and strengthens Latino institutions through grantmaking and direct services in the areas of education, health, immigration, civic engagement, economic empowerment and the environment. Values that drive our work include equality, fairness, diversity and empathy. 

Who We Seek 

Hispanic Federation seeks a Grants Manager to support our grantmaking program and other subcontract- related work. Grants Manager will provide support in a fast-paced office that will include extensive editing, fact-checking, and proofreading, reviewing, and monitoring grant recommendations, files, and grant documentation, including grant budgets, proposals, and reports, to ensure compliance with HF Protocols.

You must be highly detail-oriented, a self-starter, and able to accurately complete a range of administrative tasks necessary for successful and timely grant acquisition, distribution and management. This position reports to, and works closely with, the Chief Operating Officer and the Vice President for Grants and Capacity Building.

Reports to: Director for Grants

Job Duties and Responsibilities:

Provide assistance and support to the Vice President for Grants and Capacity Building and Director for Grants in the following areas: 

Grants Management

• Works closely with Programs and Senior Leadership to review and prepare the trackers and reports, and coordinates the preparation of Board Committee materials 
• Conducts analysis of grants data and prepares summary reports for Senior Staff 
• Works closely with grants department and senior management to prepare award and payment letters, and ensure timely and accurate grant payments 
• Participates in ongoing efforts to improve and streamline the Federation’s grantmaking policies, workflows, and procedures, and guides program staff through policy transitions 
• Liaises with program staff to ensure their initiatives are properly set up in the Blackbaud Grant Management system. 
• Provides program staff with periodic reports on applicant tracking, grantee reporting and deliverables.
• Contributes to continued enhancements to the Federation's grants management system 
• Reviews all incoming grants requests for completeness and accuracy
• Assists in monitoring grantee performance and timely disbursements 
• Communicate with grantees, as needed 
• Updates grantmaking spreadsheet monthly 
• Date entry, as necessary
• Participates in special projects as needed, including the annual report
• Updates grantmaking spreadsheet monthly 
• Review contracts (subcontractors and consultants) for completeness and accuracy 
• Ensure compliance with all contract reporting requirements 
• Assist in monitoring grantee performance, funding and payments on assigned subcontracts 
• Prepare voucher packages and internal reports 
• Communicate with grantees, as needed 
• Maintain electronic and hard-copy files of all contracts and reporting 
• Update contracting trackers monthly 
• Data entry as necessary 

Skills and Qualifications:

• Bachelor's degree is required.
• 3+ years of relevant experience, including the management of financial data.
• Bilingual in written and oral English and Spanish.
• Excellent oral and written communication skills 
• Strong financial and analytical skills with exceptional attention to detail 
• Must be able to function well in a fast-paced work environment, able to respond to multiple requests for assistance simultaneously. 
• Computer skills including Microsoft Office (Word, Excel, PowerPoint) 
• Excellent interpersonal and communication skills, with a flexible and collaborative spirit 
• Ability to prioritize and work under deadlines. 
• Enthusiasm, professionalism and a passion for serving the Latino community 
• Strong commitment to Hispanic Federation's mission and core values

Compensation and Benefits:

Position salary starting at $60,000-$70,000 and salary is and is commensurate with experience. Compensation comes with a robust benefits package with a fully subsidized medical, dental, vision insurance after 2 months, 403(B) retirement plans with a company match after 6 months, and access to flexible spending and pre-tax commuter benefits.

First year employees of the Hispanic Federation receive a PTO package with 15 days designated for vacation, 4 Personal Days, and 8 Sick Days annually.

HF is a hybrid work environment with the opportunity to work from home 50% of the time.

To Apply

Please submit a résumé, cover letter detailing your interest and qualifications, via e-this portal. No telephone calls and emails will be accepted and only qualified candidates will be contacted.

For more information about the Hispanic Federation, go to www.hispanicfederation.org.

Hispanic Federation is an equal opportunity employer and does not discriminate against actual or perceived race, color, religion, gender identity, gender expression, age, national origin, creed, disability, marital status, sexual orientation and/or other protected categories.