Buscar

briefcase icon
Oportunidad de empleo

Operations Associate (Main Office)

Publicado por
Nuevo
|
Publicado hace 24 días

Position Summary:

The Operations Associate is primarily responsible for providing administrative support to the COO and Operations Team, including scheduling, correspondence, preparation of presentations for Board Committees, and support of Operations and Boys & Girls Clubs of Boston (BGCB) wide events, as outlined below, as well as supporting the functions of the Operations Team. Additional responsibilities include, but are not limited to, management of BGCB’s in-kind donation program, and support for the BGCB Department Teams, Program Partners, and Alumni Services.

 

This position is based at our Main Office, 200 High Street Boston, MA and is eligible to apply for a hybrid (in-office and remote) work model. It is a full-time position, Monday – Friday, 9am-5pm with flexibility to attend events and meetings as needed.

 

Our Mission: The mission of Boys & Girls Clubs of Boston is to help young people, especially those who need us most, build strong character and realize their full potential as responsible citizens and leaders. We do this by providing: a safe haven filled with hope and opportunity, ongoing relationships with caring adults, and life-enhancing programs.

Our Values:  

  • Youth First – We keep children and teens at the forefront of every action and decision to elevate members’ voices.
  • Integrity – We conduct ourselves with honesty and transparency and strive to do the right thing, every day, and every time.
  • Community – We foster an inclusive culture by celebrating diversity and respecting the inherent dignity and worth of everyone.
  • Equity – We commit to providing opportunities to create just outcomes that honor the needs, experiences, and values of our community, especially those with marginalized identities.
  • Innovation – We apply a forward-thinking approach that encourages teamwork, adaptability, strategy, intention, and creativity to address today’s challenges and build positive futures for all members.

Essential Responsibilities:

  • Administrative management of the day-to-day activities of the COO, including scheduling appointments and managing calendars and administrative support for the Operations Team.
  • Prepare written communication, such as reports and agendas/materials for Board Committee meetings.
  • Support oversight for BGCB wide events and programs, including BGCB’s annual Teen Recognition Dinner, Career Forum, annual Holiday Gift Program, CyberSummit, Presidents Innovation Fund grant program, and others, as necessary. Collaborate with Development and Club staff where necessary. Maintain budgets for these agency-wide events and submit all related paperwork in a timely manner.
  • Work with Club leadership and appropriate staff to coordinate Club attendance at events hosted by community and corporate partners. Coordinate with Development to track and acknowledge opportunities provided by external partners.
  • Support oversight of cross-Club department teams, including meetings, retreats, and events, including application process for Department Team Leaders.
  • Manage the distribution, tracking and acknowledgement of in-kind donations, such as goods, products, and tickets to local events, in support of Club programs and activities. This includes submitting in-kind transmittal forms for all donations and liaising with donors on behalf of BGCB and staying attuned to the needs of Clubs/programs.
  • Supporting alumni council with scheduling meetings and events.
  • Supporting the onboarding of teens through partnership programs such as SuccessLink.
  • Provide ongoing support with program partner management, tracking, and reporting.
  • Liaise with other departments and Clubs, as needed.
  • Provide broad support to the Operations team and complete other duties as assigned.

General BGCB Expectations:

  • Evaluation – Assessing our impact is critical to our work. All staff is expected to participate in various evaluation efforts throughout each program year, including the annual member survey.
  • Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while collaborating with our members.
  • Inclusive Environment – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
  • Continuous Learning – Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
  • Safe Spaces – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.

Position Requirements:

  • Bachelor’s degree preferred.
  • One-two years of administrative/office and/or operations support experience.
  • Excellent analytical, problem-solving, and organizational skills, and ability to manage multiple tasks and projects simultaneously.
  • Strong interpersonal/communication skills, with ability to interact with a variety of audiences, including staff, board members, volunteers, and key individuals at partner organizations.
  • Ability to adapt to changing priorities in a fast-paced environment, while maintaining strong attention to detail.
  • Ability to work independently and as part of a team.
  • Advanced knowledge of Microsoft Office and ability to query complex database systems, such as, to collect and organize data for research/reporting purposes.
  • Willingness and flexibility to work occasional evenings and weekends for Operations and/or agency events.
  • Valid driver’s license required and ability to commute throughout the Metro-Boston area as needed.
  • Ability to lift up to 25 lbs. to assist in transport of donated goods. 


Position Summary:

The Operations Associate is primarily responsible for providing administrative support to the COO and Operations Team, including scheduling, correspondence, preparation of presentations for Board Committees, and…

Detalles a Simple Vista

  • Flexibilidad
    clock icon
    A Tiempo Completo

Compensación

Health & Wellness

For 30+ hour/week eligible employees

  • Medical Coverage though Blue Cross Blue Shield of Massachusetts
  • BGCB pays for up to 80% of the monthly premiums
  • Dental Coverage through Blue Cross Blue Shield of Massachusetts
  • BGCB pays for approximately 80% of the monthly premiums
  • Vision Coverage through Blue Cross Blue Shield 20/20 Blue Program
  • Short Term Disability
  • BGCB pays 100% of the benefit cost
  • Long Term Disability
  • BGCB pays 100% of the benefit cost
  • Basic Life Insurance
  • BGCB pays 100% of the benefit cost, benefit provides up to 2 times base salary; up to a maximum benefit of $250,000
  • Basic Accidental Death & Dismemberment
  • 100% paid by BGCB
  • Employee Assistance Plan
  • Confidential EAP program available to both full and part-time staff. Support, guidance, and resources available 24 hours a day, 7 days a week. No cost to BGCB employees.
  • Paid time-off for preventative medical screening
  • 4 hours for full-time employees; 2 hours for part-time employees
  • Flexible Spending Accounts (20+ hour/week Employees Eligible) administered by Benefit Strategies
  • Pre-tax deductions for personal savings accounts for qualified expenses; medical and dependent care, and commuter expense deductions available
  • Retirement & Savings
  • 403(b) retirement savings plan through Fidelity Investments with agency contributions. All employees are eligible for pretax payroll deductions.
  • Credit Union membership

Paid Time Off

For 20+ hour/week eligible employees

  • Vacation
  • up to 15 days per year for full-time and part-time employees, prorated for the first year; vacation accrual increases with length of service
  • Sick Leave
  • up to 61 hours per year
  • Personal Leave
  • up to 1 paid personal day per year
  • Paid holiday leave
  • Up to 12 observed holidays per year
  • Maternity/Paternity Leave
  • BGCB parental leave includes 2 weeks paid leave
  • Family Medical Leave of Absence (FMLA)
  • Job protection for serious illness of employee or family member; birth, adoption or foster care placement
  • Bereavement Leave

Agency-Wide Staff Days

  • September Staff Day
  • Agency wide event in advance of the start of the program year
  • Professional Development Day
  • Concurrent workshop sessions with focus on professional skill and youth development skill training topics
  • June Social
  • All-staff event at the end of each program year

Professional Development

  • Professional Development Fund
  • Fund available to both full and part-time employees to assist with the cost of training, conferences, and professional development opportunities related to role at BGCB
  • Staff trainings by locations and Agency wide Professional Development Day
  • BGCA.net membership

Other Benefits

  • MBTA pass program pre-tax benefit
  • Bi-weekly pay Direct Deposit
  • AFLAC Supplemental Insurance
  • Travel Assistance Services
  • Free and low cost tickets to arts, movies and sporting events
  • Possible eligibility for Public Service Loan Forgiveness Program


Health & Wellness

For 30+ hour/week eligible employees

  • Medical Coverage though Blue Cross Blue Shield of Massachusetts
  • BGCB pays for up to 80% of the monthly premiums
  • Dental…

Ubicación

house icon
A distancia
El trabajo se puede realizar en cualquier lugar en Estados Unidos
Ubicación Asociada
200 High St, Boston, MA 02110, USA
3

Cómo aplicar

Interested applicants can apply directly through this link.

Interested applicants can apply directly through this link.

Únete a Idealist

Regístrate hoy para acceder a tus empleos favoritas y recibe alertas por email cuando se publiquen nuevas oportunidades.