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Office Assistant

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Publicado hace 8 días

About Cabrini Immigrant Services of NYC:

Cabrini Immigrant Services of NYC (CIS-NYC) provides essential services to immigrants in the spirit of Mother Cabrini, patron saint of immigrants and founder of the Missionary Sisters of the Sacred Heart of Jesus. CIS-NYC serves all persons residing in the five boroughs of New York City regardless of age, race, ethnicity, political views, country of origin, physical ability, religion, sex, gender identity, sexual orientation, or immigration status. CIS-NYC is committed to empowering immigrants, their families and their communities through education, access to essential services, civic participation and community building. We strive to work together with the immigrant community to create a more inclusive society by fostering justice, dignity and respect.


Position Summary:

Under the supervision of the Operations Manager, the Office Assistant (OA) will be responsible for the administrative functions of the office including answering general inquiries and scheduling consultation appointments. This staff member must be able to work independently to ensure the smooth functioning of the office on a day-to-day basis with minimal supervision. The Office Assistant will be assigned specific tasks and projects to be completed for Agency Programs.


Qualifications

Some administrative/office experience required. Bilingual in English and Spanish required; 2 or 4-year college degree; superior computer skills – must know Microsoft Office (including Word, Excel, Publisher); knowledge of bookkeeping system a plus; familiarity with social media (Facebook, Twitter, Instagram) a plus; excellent writing skills.

 

Position Responsibilities:

Reception

  • Provide a welcoming environment for clients and visitors to the agency
  • Greet and receive visitors and direct them to the appropriate person or advise staff of the presence of visitors
  • Answer phones - including forwarding phone calls to appropriate individuals, taking messages and assisting clients however possible
  • File, sort, and index documents, both physically and electronically.

Scheduling

  • Manage office calendar, organize and schedule initial intakes, internal and external meetings, teleconferences, networking events, etc.
  • Track volunteer hours

Program Support

  • Organize and maintain filing system
  • Order office supplies
  • Coordinate messengers / package delivery, receive and sign for deliveries
  • Collect, date-stamp, log, and distribute incoming mail
  • Copy and mail outgoing immigration applications and other correspondence
  • Design and copy flyers for events; develop and maintain attendance records for different events.
  • Bring office mail to post office
  • Maintain supply of office forms
  • Provide other administrative support as needed

Office Management and Support

  • Ensure organization and cleanliness of the office
  • Guarantee that office is well stocked with supplies
  • Prepare office attendance monthly report
  • Any other tasks that ensure the office functions smoothly


Please note that our offices will be moving from the LES to Upper Manhattan area in late Spring 2022. Candidates from the the Upper Manhattan area and the Bronx are encouraged to apply.


About Cabrini Immigrant Services of NYC:

Cabrini Immigrant Services of NYC (CIS-NYC) provides essential services to immigrants in the spirit of Mother Cabrini, patron saint of immigrants and founder of the Missionary Sisters of the Sacred…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Completo
  • Tipo de contrato
    Contrato indefinido
  • Fecha de inicio
    1 de febrero de 2022
  • Fecha límite de postulación
    28 de enero de 2022
  • Educación
    Formación Corta
  • Nivel Profesional
    Principiante
Compensación
Ver abajo
$17.50-19/hour, depending on experience. 21-35 hours per week.

Compensación

Paid vacation, 14 holidays (including winter break), sick leave, health, dental, vision packages, short term disability and retirement savings.

Paid vacation, 14 holidays (including winter break), sick leave, health, dental, vision packages, short term disability and retirement savings.

Nivel de Idiomas

Bilingual English-Spanish is required.

Bilingual English-Spanish is required.

Ubicación

Presencial
139 Henry St, New York, NY 10002, USA

Cómo aplicar

We will accept applications on a rolling basis until the position is filled. Please prepare a resume and cover letter describing your experience and interest in the organization/the position and email to info@cis-nyc.org

Please make subject line of email “Application to Position: Office Assistant - [YOUR NAME]”

We will accept applications on a rolling basis until the position is filled. Please prepare a resume and cover letter describing your experience and interest in the organization…

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