Administrative Assistant

Position Summary

The Administrative Assistant supports Wilmington Community Clinic’s CEO in all aspects such as calendar management, call screening, meeting preparation, communication and general project management. This is a high-profile position which interacts with staff, clients, community partners and Board Members. The selected candidate for this position should be organized, motivated and have an excellent service orientation.

This is a full-time position that works Monday through Friday from 8:30am to 5:00pm onsite in San Pedro. The Administrative Assistant is required to attend monthly Board of Directors meetings which fall on the fourth Thursday of each month from 6:00pm to 8:00pm.

Join Wilmington Community Clinic!

Have you ever wanted to be a part of something bigger? Have you ever wanted to make a difference? At Wilmington Community Clinic a Federally Qualified Health Center (FQHC), here you can. WCC provides quality, non-discriminatory primary care, mental health, dental and women’s health services to improve the health and well-being of all served – regardless of their ability to pay.

We have served patients in and around Wilmington and Los Angeles for over 40 years. Our multi-generational impact makes us proud of the services we provide and we put patient care front and center - it's The Wilmington Way!

Compensation and Benefits

The compensation for this position is $28 - $30 per hour. This position is eligible for the following benefits:

• Medical (HMO and PPO options available)
• Dental and vision (HMO and PPO options available)
• 403b retirement plan
• 10 paid vacation days for first year employees
• 12 paid holidays
• Paid sick leave
• Life insurance
• Pet insurance
• Employee assistance program

Essential Position Responsibilities

• Compose and proofread outgoing correspondence for the CEO.
• Maintain the CEO’s calendar.
• Screen calls and other correspondence for the CEO.
• Create documents and presentations for the CEO.
• Organize and schedule internal management and offsite meetings.
• Perform independent research and prepare information for special projects.
• Efficient and concise transcription of meeting minutes.
• Support the Board of Directors with survey creation, report distribution, scheduling meetings and planning board retreats.
• Attend monthly Board of Director Meetings.
• Perform office duties that include ordering supplies and managing a records database.
• Manage confidential information for the Executive Leadership Team.
• Other responsibilities as assigned.

Education and Experience

• Bachelor’s Degree and/or equivalent experience and a minimum of 3 years of successful experience in an administrative role.

Qualifications

• All around helpfulness with pleasure.
• Excellent understanding and demonstration of customer service skills.
• Ability to manage priorities and use critical thinking to resolve issues.
• Proficient in Microsoft Office suite (Word, Excel, Power Point, Publisher).
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Good interpersonal skills and the ability to work with a variety of individuals.
• Ability to maintain confidentiality and discretion.
• High degree of professionalism and accountability.

What’s Next?

Thank you for your interest in the Administrative Assistant opportunity available with Wilmington Community Clinic! Please submit your resume for consideration. Unfortunately, we are unable to accept direct inquiries about this position (i.e. phone calls, emails).