Organización Sin Fin de Lucro
Nuevo
Publicado hace 25 días

Operations Coordinator

Híbrido, El trabajo se debe realizar en o cerca de Washington, DC

Descripción

Tipo de contrato:A Tiempo Completo
Fecha de inicio:4 de septiembre de 2024
Nivel de Experiencia:Principiante
Salario:USD $50.000 - $55.000 / año
The starting salary range for this position is $50,000-$55,000, with the exact salary depending on experience.

Descripción

ABOUT NEW FUTURES

New Futures is a dynamic local nonprofit with a unique approach to fighting inequity: We believe fiercely that shorter-term credentials – associate degrees or professional certifications – are an effective launch point toward rewarding, fulfilling careers. New Futures invests in our scholars with a deliberate combination of scholarships, academic and career advising, access to transformative professional networks, and a lot of heart as they jumpstart careers they love in high-growth fields that will lead to financial security and more equitable futures for all. Since our inception, we have worked with over 776 Scholars and awarded over $6.5 million in post-secondary scholarships. Having strengthened our approach, we are growing our team to build capacity, expand our impact, and sustain our growth.

THE POSITION

The Operations Coordinator at New Futures ensures efficient operations by managing reservation requests, maintaining inventory, and assisting with help desk support. Working closely with our Director of People, Culture, and Operations (DPCO), you will conduct system audits, manage vendor relationships, and update licenses. Additionally, you will support human capital initiatives, including onboarding and feedback systems, and assist with financial workflows, budget development, and audits. This role fosters collaboration with dedicated staff members to ensure our systems embody efficiency and equity, providing invaluable hands-on experience and making a tangible impact in advancing our organization's mission.

JOB DUTIES & RESPONSIBILITIES

OPERATIONS: 35%

  • Manage reservation requests for the team, including outreach and follow-up with our Talent For Tomorrow Alliance (TFT) Office Manager.
  • Maintain in-office inventory by ensuring key supplies are ready for use and keeping inventory tracking documents accurate and up to date.
  • Manage technology inventory and recommend policies and practices for recycling and replenishing hardware.
  • Assist the DPCO to manage day-to-day help desk support with offsite vendor and account administration for New Futures web-based platforms (e.g., Google, Zoom, Monday.com)
  • Conduct ongoing audits of operational and administrative systems and internal handbooks to support the needs of our growing team, ensuring processes promote workplace efficiency, and collaborative work
  • Assist the DPCO in managing vendor relationships while supporting the ongoing administrative needs of the organization, including Identifying and engaging other vendors, as needed. 
  • Assist the DPCO in updating required licenses (e.g., charitable solicitation, business, tax status/exemption, certificates of good standing) before their required deadlines.
  • Collaborate with the entire team, including Operations Intern(s), on projects related to operational needs, and devising solutions for improved organizational efficiency.

HUMAN CAPITAL: 35%

  • Support the development of New Futures’ practices that honor our commitment to diversity, equity, and inclusion across the organization 
  • Collaborate with the DPCO to implement and build upon new salary scales and salary adjustment practices.
  • Work with the DPCO to develop and lead a strong onboarding process for new employees, maintaining a central repository of all onboarding-related documents.
  • Develop systems and support staff in executing our commitment to a culture of feedback, including an annual evaluation process.
  • Research strong human capital management systems and structures that comply with local and national labor and related laws, and limit organizational risk.
  • Support the DPCO with the human capital life cycle ( i.e., recruitment to offboarding) utilizing the human resources information system (HRIS) and other web-based tools.
  • Assist the DPCO with employee data evaluation and analysis, including writing reports, designing visually engaging presentations, and disseminating findings to staff.

FINANCE: 25%

  • Maintain a system for receipts and conduct receipt audits to ensure that proper procedures and protocols are followed by each staff member.
  • Support the CEO and DPCO in budget development/ management and internal financial workflows.
  • Assist the offsite accountant, CEO, and DPCO in annual audit processes.
  • Work with our DPCO and accountant to develop and report on specific financial metrics as identified in the strategic plan.
  • Collaborate with CEO and DPCO in the retention schedule of financial documents.
  • Reconcile the monthly credit card bill to ensure accurate reporting of expenses.

OTHER DUTIES AS ASSIGNED: 5%

JOB QUALIFICATIONS & REQUIREMENTS

  • Base knowledge of nonprofit business administration and operations is required.
  • Candidates must reside in the Washington, DC metropolitan area at the time of hire and maintain residency throughout their tenure. 
  • Ability to maintain confidentiality as you will be working with sensitive information and interacting with internal and external stakeholders.
  • Ability to effectively prioritize time and meet deadlines. Highly reliable with strong organizational skills to manage a large number of documents and information.
  • Ability to connect with individuals and build trust among the team and scholars. Works well with diverse or marginalized populations.
  • Project management skills: the ability to stay on top of multiple projects, plan backward, anticipate obstacles, identify and involve stakeholders appropriately, and use resources wisely.
  • An unwavering commitment to social justice and racial equity, recognizing the role of race, gender, and other identities in shaping policies, procedures, and systems aimed at improving workplace culture. Proactively learns and unlearns through consistent feedback, research, and advocacy.
  • Enthusiasm for team collaboration, including a willingness to pitch in as needed, while maintaining the ability to work independently with minimal supervision.
  • Flexibility and adaptability, including a solutions-oriented approach to problem-solving and change.
  • Availability to attend occasional evening and weekend meetings/events.
  • Excellent verbal and written communication skills, with a strong attention to detail.
  • Eagerness to learn and improve, as well as enthusiasm for spearheading research for new projects to enhance workplace culture and efficiency.

PREFERRED QUALIFICATIONS

  • Two years of experience in a similar role. 
  • Preferred credential in Business Administration, Human Resources, and Project Management. 
  • Comfortability with hardware and software tools.
  • Base knowledge of human resources, finance, and operations is preferred.
  • Experience with Salesforce, Google Suites, and Zoom, which are central tools used by New Futures to manage collaborative workflow and maintain workflow efficiency.
  • Experience utilizing an HRIS (e.g., JazzHR, ADP, PerformYard).
  • Previous experience in education, youth development, or equity-focused organizations.

Fundraising is a dynamic profession and nonprofit organizations have evolving needs. This role may evolve over time, therefore a level of flexibility is required.

We are an equal opportunity employer, committed to racial and gender equity.  We make a particular effort to recruit candidates who identify as Black, Indigenous, people of color, and gender non-binary to apply for open positions.


ABOUT NEW FUTURES

New Futures is a dynamic local nonprofit with a unique approach to fighting inequity: We believe fiercely that shorter-term credentials – associate degrees or professional certifications – are an effective launch point…

Compensación

We offer excellent benefits, including generous time off, a professional development budget, reimbursement packages, and 90% employer-paid health premiums for employees.

We offer excellent benefits, including generous time off, a professional development budget, reimbursement packages, and 90% employer-paid health premiums for employees.

Nivel de Idiomas

English

English

Ubicación

Híbrido
El trabajo se puede realizar en o cerca de Washington, DC
Washington, DC, USA

Cómo aplicar

We are an equal opportunity employer, committed to racial and gender equity.  We make a particular effort to recruit candidates who identify as Black, Indigenous, people of color, and gender non-binary to apply for open positions. 

Have a passion for our mission but don’t check all the boxes? We still want to hear from you! Too often, excellent candidates elect not to apply for roles if they don’t meet all the requirements listed in a job description–this is especially true for women and candidates of color. We encourage you to apply even if your experience is not a 100% match with the position! New Futures believes in helping its staff grow; in return, you help us grow into a stronger, more inclusive organization.

To Apply: We also strive to ensure the hiring process, including the submission of the application meets your needs. Please submit a resume and cover letter to Jamila Williams, Director of People, Culture, and Operations, HERE (https://newfutures.applytojob.com/apply/DOvA2KybQO/Operations-Coordinator) .  If there is an accommodation needed during the application or hiring process, please email Admin@newfuturesdc.org, as well. The estimated start date for this position is Wednesday, September 4, 2024.

We are an equal opportunity employer, committed to racial and gender equity.  We make a particular effort to recruit candidates who identify as Black, Indigenous, people of color, and…

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