Alumni Relations & Development Coordinator

Alumni Relations & Development Coordinator 

Offices for Alumni Relations and Development (OARD)

Vermont Law School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.   

Position Summary:

The Coordinator will provide high-level support for the Offices for Alumni Relations and Development, including advancement services, alumni relations, peer-to-peer outreach, and administration. This is a residential position; on-campus presence is required. 

Essential Functions and Principal Accountabilities:

Advancement Services Support

• Assist with data entry and maintenance of alumni and fundraising database (including biographical, professional, and affinity updates).
• Assist with query and export tasks from the alumni and fundraising database (contact information, directors, lists, and reports).
• Assist with gift entry and acknowledgement process for all donations.

Alumni Relations Support

• Manage general alumni email inbox and respond to all alumni inquiries within 48 hours or less.
• Assist Senior Manager of Alumni Relations with meeting and event planning, outreach, and execution, including logistics for annual alumni reunion program.
• Support Assistant Director of Communications and Engagement with tasks related to the Loquitur alumni magazine.

Peer-to-Peer Outreach Support

• In coordination with the Director of the Fund for VLGS, support peer-to-peer outreach efforts, including the #CountMeIn milestone reunion participation challenge.
• Support student fundraising efforts through the class gift (in years when a class gift happens).
• Update volunteers on an ongoing basis regarding their prospects.

OARD Administration Support

• Support VP with calendar maintenance, travel arrangements, and expense reports.
• Schedule appointments and meetings as needed.
• Manage administrative functions of the office, including ordering supplies, delivering mail, arranging payment of invoices, escorting visitors, etc.
• Provide proofreading and editing support for alumni and development materials, including email, direct mail, and web content.
• Provide support for department mailings.

Required Education, Skills, and Experience:

• Bachelor’s degree or Associate’s degree with equivalent experience.
• Minimum of two years’ experience in an administrative support position or related role.
• An interest in volunteer and donor engagement.
• High level of proficiency with Microsoft Office Suite; must be able to adapt to new and emerging technology.
• Strong written and verbal communication skills.
• Ability to use discretion in handling confidential and sensitive information.
• Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
• Ability to work independently to accomplish goals and to participate as an engaged member of the OARD team.
• Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of the school.
• Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. 
• General knowledge of higher education administration of fundraising procedures preferred.

Other Requirements:

• Willingness and ability to follow any current or future health and safety policies or protocols laid out by the institution.
• Must be able to work legally within the United States without sponsorship.
• Physical ability to perform all essential functions of the job with or without basic accommodations.

Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.

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