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Executive Assistant to Chief Philanthropy Officer

Híbrido, El trabajo debe realizarse en Massachusetts, US
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  • Descripción

    Tipo de contrato:A Tiempo Parcial
    Fecha de inicio:2 de diciembre de 2024
    Fecha límite de postulación:30 de noviembre de 2024
    Nivel de Experiencia:Principiante
    Compensación:USD $22 - $28 / hora

    Descripción

    TITLE: Executive Assistant to Chief Philanthropy Officer

    STATUS: Part-time, Year-Round

    LOCATION: Hybrid, must live within frequent driving distance of Jacob’s Pillow

    REPORTS TO: Chief Philanthropy Officer

    DEPARTMENT: Philanthropy

    WORKS WITH: Philanthropy team members, Assistant to the Executive Director, and Board Liaison

    COMPENSATION: $22-$28 per hour (less applicable tax withholdings)

    BENEFITS (SUMMER ONLY): three meals a day, free access to classes, performances, talks, and studio usage.

    POSITION OVERVIEW

    The Executive Assistant to the Chief Philanthropy Officer (CPO) plays a crucial role in supporting the Philanthropy Department's goals by providing high-level administrative, organizational, and logistical assistance. This part-time position ensures seamless administrative support to the Chief Philanthropy Officer, facilitates key donor relationships, and assists with special initiatives and events. The ideal candidate will excel in a dynamic environment, exhibit strong attention to detail, and handle confidential information with utmost discretion and care.

    RESPONSIBILITIES

    Administrative Support:

    • Manage the CPO's calendar, scheduling internal and external meetings, and ensuring the CPO is prepared with relevant materials.
    • Arrange travel, accommodations, and other logistics for the CPO’s donor visits and philanthropy-related travel.
    • Cover key administrative duties, such as gift entry or database maintenance, during team member leave, or as delegated by the supervisor to ensure seamless department operations.
    • Assist with special projects and initiatives as needed, ensuring timely completion of tasks.

    Philanthropic Engagement:

    • Provide support in maintaining donor relationships, including preparing donor meeting materials, ensuring acknowledgments are sent, and maintaining donor records on time.
    • Coordinate logistics for donor events, meetings, and virtual engagements, in collaboration with the Philanthropy team.
    • Draft and manage correspondence, reports, proposals, and presentation materials, maintaining confidentiality and discretion.
    • Assist with the execution of high-level donor cultivation and stewardship events, both on-site and online.
    • Manage updates to the Tessitura CRM database, ensuring that donor interactions and records are up-to-date.

    Event & Meeting Coordination:

    • Support the planning and execution of fundraising and donor events, working with other staff members to ensure seamless events.
    • Provide support for meeting set up and breakdown, hosting guests on site, and other related duties.
    • Prepare and disseminate agendas, take minutes, and follow up on action items from meetings led by the CPO, including with the Board’s Campaign Committee and Philanthropy Committee.
    • Assist with organizing fundraising campaign efforts for capital and endowment projects, such as tracking progress and generating reports.

    WORKING CONDITIONS/PHYSICAL DEMANDS

    • Office settings include sitting, standing, moving, and bending—frequent interruptions.
    • Specify any travel requirements or unusual hours.
    • Travel as needed for donor visits, events, and meetings.
    • Regular movement through various campus locations, including wooded areas with exposure to wildlife (rodents, ticks, mosquitos).
    • Outdoor work during events, often in varying weather conditions.

    PREFERED QUALIFICATIONS

    • At least two years of administrative experience and concise writing skills.
    • Proficiency with standard office equipment, electronic meeting technology, and fundraising/customer databases. Tessitura's experience is a plus.
    • Proficiency in Google Suite (including Gmail, Google Sheets, Google Calendar, Google Docs & Google Slides).
    • Experience working in a cultural institution or nonprofit setting is a plus.
    • Experience with donor relations or working with boards of directors is a plus.
    • Knowledge of and interest in dance or the arts is highly desirable.

    SKILLS & QUALITIES

    • Strong attention to detail and excellent interpersonal skills

    WORKING CONDITIONS/PHYSICAL DEMANDS

    • Office setting: including sitting, standing, walking, and bending
    • Frequent interruptions

    TITLE: Executive Assistant to Chief Philanthropy Officer

    STATUS: Part-time, Year-Round

    LOCATION: Hybrid, must live within frequent driving distance of Jacob’s Pillow

    REPORTS TO: Chief Philanthropy Officer

    DEPARTMENT: Philanthropy

    WORKS WITH: Philanthropy team members, Assistant to the Executive Director, and Board Liaison

    COMPENSATION: $22-$28 per hour (less applicable tax withholdings)

    BENEFITS (SUMMER ONLY): three meals a day, free access to classes, performances, talks, and studio usage.

    POSITION OVERVIEW

    The Executive Assistant to the Chief Philanthropy Officer (CPO) plays a crucial role in supporting the Philanthropy Department's goals by providing high-level administrative, organizational, and logistical assistance. This part-time position ensures seamless administrative support to the Chief Philanthropy Officer, facilitates key donor relationships, and assists with special initiatives and events. The ideal candidate will excel in a…

    Compensación

    BENEFITS (SUMMER ONLY): three meals a day, free access to classes, performances, talks, and studio usage.

    BENEFITS (SUMMER ONLY): three meals a day, free access to classes, performances, talks, and studio usage.

    Ubicación

    Híbrido
    El trabajo se debe realizar en Massachusetts, US
    358 George Carter Rd, Becket, MA 01223, United States

    Cómo aplicar

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